Print copy: One printed copy is sent to the correspondence author soon after printing but sometimes the address given by the authors is incomplete, hence the copy does not reach them. The authors are reminded time and again that they should give complete postal address but even then the journal is blamed for the failure of the authors who ask for additional copy on a new address and sometime one has no other option but to oblige and in the present era of economic constraints, postal charges are quite exorbitant and the journal has to bear all this.
XML files for PubMed Central: Once the issue has been published, we send word and pdf files of the issue to an overseas agency to generate XML files for PubMed Central which has approved
The above is a brief summary of the manuscript management system which we follow. While the electronic age and the era of e-publishing has brought with it many advantages and facilities, it has definitely increased the workload of the already overworked editors. All the editors may not be performing their duties and responsibilities to the entire satisfaction of the authors and reviewers but one has to look at the whole working set up, environment and in view of the financial as well as human resource constraints, the Editor faced with this plethora of e-problems, do need some sympathy and encouragement and not the uncharitable remarks and comments from the authors.
Final word of caution: For Editors of small journals with meager financial and human resources, too much reliance on electronic management system could prove to be a disaster. Try to keep yourself abreast of all the latest developments and advances in technology but do not take hasty steps in adopting them. Adopt them gradually one by one as your resources permit. Hence, it is advisable to follow author friendly, reviewer friendly policy, do not be so strict with deadlines while dealing with reviewers, gradually switch over to automation as everyone involved i.e the authors, reviewers; office management staff gets trained and used to the system. Slow and steady is most often sure to win the race and the same is true in this publication game.
2. Akhtar J. Role of the Editors in Improving Quality of Medical Journals. JLUMHS 2012;11(2):52.53.
3. Jawaid S.A. What Medicine and Medical Journal Editing Mean To Me: In: What Medicine Means To Me (
4. Badar A. Preoblems faced by a medical journal editor: A farewell editorial. J Ayub Med Coll Abbottabad 2006;18(2)
6. Badar A. Peer Review management in the electronic age. J Postgrad Med Inst 2013;27(3):233-4.
7. e-Journal System. [cited: 2013 July 29] Available from URL: www.ejournalsystem.com
8. Open Journal Systems. [cited: 2013 July 29] Available from URL: http://pkp.sfu.ca
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