Both Canada and the United States found the following from biographic entry records exchanged from the four POEs selected for Phase I:
-- entry and exit records were reconciled, thereby indicating whether a third country national complied with the terms of his or her admission/entry;-- potential overstays were identified;-- potential unexecuted Canadian immigration warrants were identified;-- opportunities exist to identify document anomalies or fraud; and-- relying on a travel document number in and of itself may be insufficient to reconcile an entry record with exit data.
Privacy and Due Diligence
Phase I was carried out in accordance with each country's privacy laws and policies, as well as the Beyond the Border Action Plan Joint Statement of Privacy Principles(4). An evaluation of privacy implications can be found in each country's respective Privacy Impact Assessment (PIA). The executive summary of the CBSA's PIA for Phase I can be viewed on the CBSA web site: www.cbsa.gc.ca/btb-pdf/es-se-eng.html. The DHS PIA for Phase I can be found at the DHS web site: www.dhs.gov/sites/default/files/publications/privacy/PIAs/privacy_pia_cbp_whtibtb_sept2012.pdf.
Canada and the United States shared information in a manner consistent with the terms of a Letter of Intent (LOI)(5) and each country's respective domestic privacy laws and policies. The LOI is a document signed by Canada and the United States that establishes the framework for the collection, retention, use, disclosure and disposal of biographic entry data for Phase I, for the purpose of establishing a record of exit from the United States and Canada, and was made publicly available prior to the beginning of Phase I.
Canada and the United States exchanged biographic entry data limited to that which was necessary to successfully reconcile entry and exit records within the systems of each country. In the LOI, Canada and the United States clearly outlined the parameters of use for the exchange of data in Phase I. The biographic entry data was used to determine the feasibility of reconciling data and to inform future phases of the project.
Canada and the United States treated the information received from the other in confidence and took all reasonable measures to preserve its confidentiality and integrity by safeguarding the biographic entry data against accidental or unauthorized access, use or disclosure. Both countries protected all biographic entry data exchanged with administrative, technical, and physical safeguards appropriate to the sensitivity of the information.
Neither country will retain personal information received from the other country for longer than six months beyond the last exchange of information. As such, each country is currently preparing to delete information that was exchanged during Phase I according to their domestic laws and policies, or has already done so.
To provide further safeguards for the privacy, security, confidentiality, integrity and availability of the information systems and the information they store, process and transmit, Canada and the United States were prepared to provide notice to each other in the event of a disaster or other situation that could have disrupted the intended transfer of information between them. No such disaster occurred during Phase I.