preceding one," he wrote. "Bidding teams modify their proposals to reflect all
terms of the (request for proposals), including the scoring and evaluation
He also asserted that the change in process did not lower the bar for technical analysis. After contractors submitted bids in January, Morales wrote, "there were two separate reviews of the technical portions, to ensure that all criteria and requirements were met and that the proposers had demonstrated full capability to deliver the project." Only after the technical reviews were complete, he added, were the price envelopes opened.
The contractor's technical merit will be crucial because of the challenges presented by the project -- a controversial and politically divisive effort that will be closely scrutinized because it is the first chunk of the first high-speed train system proposed in the United States.
In addition to building the railbed from Avenue 17 near Madera to American Avenue south of Fresno, the project includes a new bridge over the San Joaquin River; elevated tracks over Herndon Avenue; relocating portions of Golden State Boulevard through northwest and central Fresno; a tunnel or trench under Belmont Avenue, Highway 180 and a freight railroad line; elevated tracks above Highway 99 south of downtown Fresno; and a dozen new or rebuilt street over- or underpasses.
The winning firm will be tasked with completing the design work -- which the rail authority and consultants had drawn to about 30% completion -- and building the line.
Change not explained
In its March 1, 2012 decision, the authority's board voted 5-0 to issue a request for bids for the Madera-Fresno segment and to use a two-step method to assess bids. At that time, five teams of contractors including Tutor Perini/Zachry/Parsons were "pre-qualified" to bid based on their technical capability to handle the job.
Thomas Fellenz, the authority's chief counsel, told the board that the two-step analysis would "accomplish the goals of the authority best" by securing the most technically sound bids and competitive prices.
The process called for a rigorous technical assessment of all of the bids while each firm's price remained sealed. Only the three highest-ranked proposals under the technical evaluation would be eligible to compete for cost. Among the factors considered in the technical analysis were the contractor's understanding of the project, conceptual engineering, ability to stay on schedule, solutions to anticipated problems, quality and self-certification.
"We're making it very competitive because, you know, if you're not in the top three, you'll be dropped off," Fellenz said last year.
The authority board's March 2012 vote also allowed the agency's CEO "to make appropriate non-substantive changes" in consultation with board chairman Dan Richard to the terms under which contractors were to submit bids.
The revised language detailing the bid-evaluation process was tucked innocuously into an addendum to the agency's request for proposals -- the fourth such addendum, issued on Aug. 22.
Wilcox, the authority's spokesman, would not address why a process approved by the board in March was no longer suitable in August, or why the change was made without notification to or approval by the board. The agency also did not address who within the authority's leadership decided that changing the bid-screening process was "non-substantive," or disclose when Richard, the board chairman, was consulted by Morales on the amendment.
Addendum to contract
In his letter to legislators, Morales -- who was hired in June 2012 -- defended the change. "Notification was sent to legislative staff and members of the media" about changes throughout the bidding process, including the Aug. 22 addendum.
The August addendum and others were posted on the authority's website. However, The Bee received no written or emailed notification of such changes, as has been routine with many other aspects of high-speed rail media relations.
Between March 2012 and January 2013, when the contracting teams submitted their bids, Morales said the agency issued nine addenda to the original request for proposals as "bidders raised questions and concerns," Morales wrote. The changes, he added, "ranged from highly detailed technical clarifications to broader issues relating to liability and the manner in which the authority would evaluate and score the proposals."
Addendum 4, Morales said, "required the authority to open the bids from all five teams as long as each bid was technically sound."
The authority would not disclose whether any of the prospective contracting teams threatened to not submit bids unless the process was changed.
(c)2013 The Fresno Bee (Fresno, Calif.)
Distributed by MCT Information Services
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