"Enterprise collaboration suites like SharePoint are supposed to be enabling technologies," said Michael Alden, CEO and President of Axceler. "The goal of every SharePoint, Yammer or any other enterprise collaboration initiative is not to let the platform go stale, but to enable your organization to conduct more business, make quicker decisions and to do more with less resources. A governance strategy that automatically secures business data, meets all compliance standards and is directly connected to business goals will result in a higher return on investment and a more efficient workforce."
Any SharePoint or enterprise collaboration governance strategy should empower, not prohibit, employees to leverage the platform to their advantage by tapping into the organization's collective intelligence and be more efficient. Based on these results, below are the following governance recommendations for businesses that have deployed or are thinking about implementing SharePoint or another collaboration tool within their organization:
•Identify clear roles and accountability - Of those surveyed, 55 percent claimed they had primary governance accountability. As SharePoint and other collaboration suites are introduced to the organization, it is important to specifically clarify these roles to ensure clear ownership and responsibility. •Develop a shared definition of governance - With 37.7 respondents stating governance is not very defined within their organization, it's critical to not ignore project management principals and involve core users in a process they understand to eliminate any confusion over the governance strategy. •Align collaboration governance with business objectives - 42.7 percent said their governance plan lacks how their governance plan will deliver value for the organization, demonstrating a lost opportunity to identify specific business goals and underline the value collaboration can provide a business. •Empower end-users - Enterprise collaboration suites are enabling technologies and with only 30 percent of all companies aligning their governance plans with end user adoption, businesses are lowering the value of the collaboration technology, reducing their potential bottom line returns and limiting employee efficiency. •Protect business assets - Only 36 percent stated their governance plans are extremely or very focused on retention and compliance requirements and another 43.6 percent claimed they do not regularly run audits on usage, security, content or permissions. In addition to meeting compliance requirements, regularly running audits may provide businesses with valuable insight around usage of the platform, allowing the business to better prioritize future initiatives.
For more information on the survey, please see the full results or visit: http://www.axceler.com/
Axceler is an expert in governance for collaboration in the social enterprise. ControlPoint, Axceler's award-winning SharePoint governance tool, won the Best of Connections Award, the Gold Editors' Best Award and the Bronze Community Choice Award in the SharePoint category from the readers and editors of Windows IT Pro. More than 2,700 organizations worldwide are using Axceler solutions to govern their SharePoint environments. Axceler is headquartered in Woburn, MA, USA, with offices in Redmond, Los Angeles, London and Sydney.
SHIFT Communications for Axceler
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