News Column

Combine Solicitation - D-- VARIAN SOFTWARE MAINTENANCE SUPPORT CONTRACT

August 4, 2014



Notice Type: Combine Solicitation

Posted Date: 01-AUG-14

Office Address: Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129

Subject: D-- VARIAN SOFTWARE MAINTENANCE SUPPORT CONTRACT

Classification Code: D - Information technology services, including telecommunications services

Solicitation Number: VA24914R0775

Contact: Victoria RoneVictoria.Rone3@va.gov mailto:Victoria.Rone3@va.gov [victoria.rone3@va.gov]

Setaside: Total Small BusinessTotal Small Business

Place of Performance (address): Department of Veterans Affairs;VA Medical Center Memphis;1030 Jefferson Avenue;Memphis, TN

Place of Performance (zipcode): 38104

Place of Performance Country: United States

Description: Department of Veterans Affairs

Nashville VAMC

Department of Veterans Affairs Medical Center

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. This is a Total Small Business Set-Aside requirement only qualified offers may submit bids.

Solicitation VA-249-14-Q-0775 is issued as a Request for Quotation (RFQ) and constitutes the only solicitation, a written solicitation will not be issued.

NAICS Code is 811219 and size standard is $19.0M. Any firm that does not meet the capability and size standard under this NAICS code should not submit a response to this notice.

Contract Type: The government anticipates awarding Firm Fixed Price base period of (12) months, plus one (1), twelve (12) month option year contract. Award will be made to the lowest price quote which conforms to the requirements within this solicitation.

In order to be considered for a government award, the firm must be registered in SAM @ www.sam.gov.

Description of Services: This requirement is for the VAMC Memphis. The Department of Veterans Affairs, Network Contracting Office located in Murfreesboro, Tennessee intends to issue a firm fixed priced base and one (1) option year contract. The Contractor shall furnish provide maintenance, emergency repair, travel, labor, materials, tools, documentation, and parts including glassware and digital detectors (where applicable) required for the shared support of the systems listed in the Schedule of Equipment, located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38104.. Support shall be provided via VPN or on-site visits.

Quote Submission: Contractor shall submit their quote on company letterhead and shall include unit price, total , unit qty and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov, terms of any express warranty, unit price, overall total price, applicable shipping charges, completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. All prospective bidders must include appropriate references which must include all applicable company information.

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract.

The offeror should provide past performance evidence. Past performance will be evaluated on an "acceptable" or "unacceptable" basis using the ratings in the table below based on the answers to the above capabilities questionnaire. The past performance evaluation results is an assessment of the offeror's probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror's record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

Past performance information may be obtained through other sources known to the VA and the Federal Government.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability "unknown" shall be considered "acceptable."

NOTE: The offeror shall submit documentation from Varian Medical Systems stating that they are an exclusive/authorized distributor of Varian Medical Systems Original Equipment Manufacturer (OEM) software, materials, equipment, and tools. In addition, certified documentation and training certifications must be submitted with the offeror's quote that illustrate that field-service representatives are trained and certified by Varian Medical Systems to provide maintenance on Varian equipment and systems.

All questions regarding this solicitation must be submitted to the Contracting Officer in writing by e-mail to Victoria.Rone3@va.gov no later than 8:00AM CST, August 8, 2014. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov).

Amendments to this Solicitation: Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on that website (www.fbo.gov).

Quotes must be received August 13, 2014 by 8:00 AM CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA-249-14-Q-0775 - Software Maintenance Support Contract- VAMC Memphis and quotes should be broken down as such:

Base Year 10-01-2014 - 09-30-2015 $

Option Year 1: 10-01-2015 - 09-30-2016 $

Total For Base & Option Years $

Solicitation document and incorporated FAR and VAAR provisions and clauses apply to this acquisition:

52.204-7, Central Contractor Registration - title is now System for Award Management [SAM].

52.212-1, Instructions to Offerors-Commercial

52.212-3, Offeror Representations and Certifications-Commercial Items

52.212-4, Contract Terms and Conditions-Commercial Items

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items

52.217-8, Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.219-6, Notice of Total Small Business Set-Aside

52.233-3, Protest after Award

52.222-3, Convict Labor

52.232-19, Availability of Funds for the Next Fiscal Year

52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration

52.232-39, Unenforceability of Unauthorized Obligations

852.203-70, Commercial Advertising

852.232-72, Electronic Submission of Payment Requests

852.237-70, Contractor Responsibilities

852.270-1, Representatives of Contracting Officers

52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es).

52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es).

Full text can be obtained at www.arnnet.gov.

DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis.

Link/URL: https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914R0775/listing.html


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