News Column

Combine Solicitation - FERMENTATION SYSTEM

August 29, 2014

Notice Type: Combine Solicitation

Posted Date: 28-AUG-14

Office Address: Department of Agriculture; Agricultural Research Service; North Atlantic Area


Classification Code: 66 - Instruments & laboratory equipment

Solicitation Number: AG-3JL0-S-14-0016

Contact: Regina L. Dennis, Purchasing Agent, Phone 215-233-6553, Fax 215-233-6485, Email

Setaside: N/AN/A

Place of Performance (address): USDA, ARS, Eastern Regional Research Center600 East Mermaid Lane Wyndmoor, PA

Place of Performance (zipcode): 19038

Place of Performance Country: US

Description: Department of Agriculture

Agricultural Research Service

North Atlantic Area

United States Department of Agriculture, Agricultural Research Service (ARS), Eastern Regional Research Center, Sustainable Biofuels and Coproducts (SBCP) Research Unit in Wyndmoor, PA is seeking to purchase a Fermentation System to be furnished and delivered (F.O.B. Destination within Consignee's Premises) to the USDA, ARS, Eastern Regional Research Center located in Wyndmoor, Pennsylvania; in accordance with the terms, conditions, and specifications contained in this document.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 (current as of FAC 2005-76), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotations are being requested and a written solicitation will not be issued. The NAICS is 334516. The Solicitation number is AG-3JL0-S-14-0016 and is issued as a Request For Quotation (RFQ). SCHEDULE OF ITEMS - Furnish and deliver, F.O.B. Destination (shipping included) a Fermentation System:

The Sustainable Biofuels and Co-Products Research Unit, ARS, is seeking to purchase a fermentation system consisting of three (3) fermentors for conducting fermentation experiments using media derived from starch, sugars and cellulosic feedstocks. This unit will be used for research and development applications in our biofuels and co-products research.


A completely packaged and easy to use system that can be used for both microbial and cell culture applications and requires minimal training for operation, consisting of the following: 1. A touch-screen control unit that can control the fermentation process parameters including pH, dissolved oxygen (DO), temperature, impeller speed, foaming and liquid level; and 2. Complete 7-liter (5.5 liter working volume) autoclavable single-wall glass vessels using heating blanket for temperature control with oxygen and CO2 supply connections, samplers, drive units, Rushton impellers, exhaust condenser, bottles for media addition, cooling water valve, pH probe, DO probe, temperature probe, all necessary cabling, connectors; and 3. Time-based and event-based control software that can be run on a Windows PC or laptop capable of independently controlling multi-fermentor set-up.

The system shall be packed for shipment in such a manner that will ensure acceptance by common carrier and safe delivery at the destination.

The articles to be furnished hereunder shall be delivered, all transportation charges paid by the vendor, and in accordance with the FOB designation clause (FAR 52.247-30) to:

Eastern Regional Research Center Attn: Shipping & Receiving (Reference the order number) 600 E. Mermaid Lane Wyndmoor, PA 19038

Delivery shall be between the hours of 8:00 a.m. to 3:00 p.m. Monday through Friday, excluding Federal Holidays.

A. Warranty The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided such warranty is available at no additional cost to the Government. Acceptance of the standard commercial warranty does not waive the Governments rights under the Inspection clause nor does it limit the Governments rights with regard to the other terms and conditions of this contract. The Contractor shall provide a copy of its standard commercial warranty with its quotation. WARRANTY: The Contractor shall provide the warranty for this equipment with their offer

SECTION 508 - ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY (a) This Request for Quotation is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by the workforce Investment Act of 1998 (P.L. 105-220). Specifically, subsection 508(a)(1) requires that when the Federal Government procures Electronic and Information Technology (EIT), the EIT must allow Federal employees and individuals of the public with disabilities comparable access to and use of information and data that is provided to Federal employees and individuals of the public without disabilities. (b) The EIT accessibility standards at 36 CFR Part 1194 were developed by the Architectural and Transportation Barriers Compliance Board ("Access Board") and apply to contracts and task/delivery orders, awarded under indefinite quantity contracts on or after June 25, 2001. (c) Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194), as specified in the contract, as a minimum. If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses: 1. Cancellation of the contract, delivery or task order, purchase or line item without termination liabilities; or 2. In the case of custom Electronic and Information Technology (EIT) being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the noncompliant EIT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby. (d) The contractor must ensure that all EIT products that are less than fully compliant with the accessibility standards are provided pursuant to extensive market research and are the most current compliant products or services available to satisfy the contract requirements. (e) For every EIT product or service accepted under this contact by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date; whichever shall occur first. Section 508 Compliance for Communications The Fermentation System shall comply with the standards, policies, and procedures below. In the event of conflicts between the referenced documents and this Request for Quotation shall take precedence. Rehabilitation Act, Section 508 Accessibility Standards 1. 29 U.S.C. 794d (Rehabilitation Act as amended) 2. 36 CFR 1194 (508 Standards) 3. (508 standards) 4. FAR 39.2 (Section 508) 5. USDA Standards, policies and procedures (Section 508) In addition, all contract deliverables are subject to these 508 standards as applicable. Regardless of format, all Web content or communications materials produced, including text, audio or video - must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities. All contractors (including subcontractors) or consultants responsible for preparing or posting content must comply with applicable Section 508 accessibility standards, and where applicable, those set forth in the referenced policy or standards documents above. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the Request for Quotation, shall be the responsibility of the contractor or consultant. The following Section 508 provisions apply to the content or communications material identified in this Request for Quotation: 36 CFR Part 1194.21 a - l 36 CFR Part 1194.22 a - p 36 CFR Part 1194.31 a - f 36 CFR Part 1194.41 a - c The contractor shall provide a completed Section 508 Product Assessment Template and the contractor shall state exactly how proposed EIT deliverable(s) meet or does not meet the applicable standards. The following Section 508 provisions apply for software development material identified in this SOW, PWS, or TO: For software development, the Contractor/Developer/Vendor shall comply with the standards, policies, and procedures below:

Rehabilitation Act, Section 508, Accessibility Standards (1) 29 U.S.C. 794d (Rehabilitation Act as amended)

(2) 36 CFR 1194 (508 Standards) 36 CFR Part 1194.21 (a - l) 36 CFR Part 1194.31 (a - f) 36 CFR Part 1194.41 (a - c)

(3) (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508) a. Information Technology - General Information

For web-based applications, the Contractor shall comply with the standards, policies, and procedures below:

Rehabilitation Act, Section 508, Accessibility Standards

(1) 29 U.S.C. 794d (Rehabilitation Act as amended)

(2) 36 CFR 1194 (508 Standards) 36 CFR Part 1194.22 (a - p) 36 CFR Part 1194.41 (a - c)

(3) (508 Standards)

(4) FAR 39.2 (Section 508)

(5) USDA Standards, policies and procedures (Section 508) a. Information Technology - General Information

Companies with the demonstrated capability of providing this equipment must submit a descriptive statement, including descriptive literature, specifically addressing the equipment's component's and availability. The statement and literature must be submitted to the Contracting Office Address at the day and time specified in the synopsis. No solicitation is available. DOCUMENTATION: The Contractor shall provide operations, repair, maintenance manuals, and service instructions submitted upon delivery of the equipment.

ADDITIONAL QUOTATION INFORMATION: The provision at 52-212-1, Instruction to Offerors - Commercial Items (Apr 2014), applies to this acquisition. FAR Clause 52.212-1, is amended to include the following clauses by reference: 1. Submission of Offers is amended to include the following: Submit your quotation, warranties, descriptive literature on the proposed equipment, and the Certifications at FAR 52.212-3 to the Contracting Officer. FAILURE TO SUBMIT THIS INFORMATION MAY RENDER THE OFFER NON-RESPONSIVE. FACSIMILE OFFERS ARE NOT ACCEPTABLE. The provision at 52.212-2, Evaluation - Commercial Items (Jan 1999), applies to this acquisition. ADDENDUM TO FAR CLAUSE 52.212-2. Any resulting order will be issued to the company offering the best value to the Government, price and other factors considered.

Basis for Award: Lowest Price Technically Acceptable (LPTA). "LPTA" means the expected outcome of the acquisition that, results from selection of the technically acceptable quotation with the lowest evaluated price. Pursuant to FAR 52.212-2, the criteria for evaluation are (1) Technical Specifications/technical support, (2) Price (to include shipping).

EVALUATION FACTORS FOR AWARD will be based on technical capabilities, price and price-related factors. FAILURE TO PROVIDE THE INFORMATION RELATIVE TO EACH EVALUATION FACTOR MAY RENDER YOUR OFFER NON-RESPONSIVE. a) Technical Capability will be based on technical features, and product literature. Each offer is required to submit warranty information, descriptive literature or other documentation, and show how the offered product meets or exceeds the requirements as specified in the specifications. b) Price includes all equipment, accessories, discount terms, and transportation. Your offer shall include pricing in accordance with the SCHEDULE OF ITEMS identified above. c) Offerors shall include a complete copy of the provision at FAR 52.212-3, Offeror/Representation and Certifications-Commercial Items (May 2014), with the quotation. FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 2014), applies to this acquisition. ADDENDUM TO FAR CLAUSE 52.212-4. The following terms and conditions are added as an addendum to this clause: 1. Item (a) Inspection and Acceptance is amended to include the following: AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988) - (a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. (b) Inspection and acceptance of the item shall be performed at: USDA, ARS, Eastern Regional Research Center, 600 East Mermaid Lane, Wyndmoor, PA 19038.

The invoice shall be submitted electronically through the Invoice Processing Platform (IPP)

USDA, ARS, Eastern Regional Research Center plans to award a single, firm-fixed price contract to the offeror whose quotation is most advantageous to the Government price and other factors considered. Award may be made without discussions; however, ERRC reserves the right to conduct discussions later if determined necessary by the contracting officer

Applicable Provisions: The following Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR). This contract incorporates one or more clauses by reference, with the same force and affect as if they were given in full text. The full text of these clauses may be accessed electronically at: 52.204-7, System for Award Management (Jul 2014); 52.209-6, Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug 2013); 52.222-29, Equal Opportunity Employment (Mar 2007); 52.233-3, Protest After Award (Aug 1996); 52.233-4, Applicable Law for Breach of Contract (Oct 2004); 52.214-21, Descriptive Literature ( Apr 2002); 52.214-34, Submission of Offers in the English Language (Apr 1991); 52.214-35 Submission of Offers in U.S. Currency (Apr 1991); 52.247-35, F.O.B. Destination, Within Consignee's Premises (APR 1984); 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (Jul 2014); 52.232-33 Payment By Electronic Funds Transfer-System for Award Management (Jul 2013), 52.233-4 Applicable Law for Breach of Contract (Oct 2004), applies to this acquisition.

Responses are due by 4:00 p.m. local time, on September 17, 2014, at the USDA, ARS, Eastern Regional Research Center, Location Administrative Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. Point of contact for this acquisition is Regina Dennis, Purchasing Agent, (215) 233-6553 or fax (215) 233-6485.


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