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Special Notice - Ortech Online Database Subscription

August 28, 2014

Notice Type: Special Notice

Posted Date: 27-AUG-14

Office Address: Department of the Air Force; Direct Reporting Units; USAF Academy - 10 CONS; 8110 Industrial DriveSuite 200 USAF Academy CO 80840-2315

Subject: Ortech Online Database Subscription

Classification Code: 70 - General purpose information technology equipment

Solicitation Number: FA7000-14-T-0099

Contact: Jerry B. Smith, Phone 7193338267, Email

Setaside: N/AN/A

Place of Performance (address): USAF Academy, CO

Place of Performance (zipcode): 80840

Place of Performance Country: US

Description: Department of the Air Force

Direct Reporting Units

USAF Academy - 10 CONS

NOTICE OF INTENT FOR SOLE SOURCE The 10CONS/LGCB, Operational Contracting Office, USAF Academy, US Air Force Academy received a Sole Source justification for the purchase of an annual subscription to the Ortech online database, for orthopedic procedure tracking and collaboration. The proposed vendor is Ortech Data Inc.300 Wellington St, Suite 104 London Ontario, Canada. This procurement is for the acquisition of a sole source commercial item using simplified procedures in accordance with FAR Part 13.

The North American Industrial Classification System (NAICS) number is 541511 and the business size standard is $27,500,000.00. a. Only one responsible source and no other item will satisfy the USAFA requirement. b. Ortech online Database is the only one capable of sharing and collaborating with the databases currently in use at the Naval Academy and West Point. There are no Authorized third-party providers of this database. c. This request is issued for the USAF Academy Medical Group. Ortech is the only known source that meets the USAFA requirements. Contract period of performance is 15 September 2014 thru 14 September 2015.

This synopsis is for informational purposes only and does not constitute a solicitation for bids or proposals. DO NOT submit a bid/quote at this time. Any offerors believing they can provide the required database with all of the features and functions of the requirement described above may provide evidence for consideration. Evidence must support the offeror's claim they can provide this brand name or equal. All qualified sources may submit a response, which if timely received, will be considered by this agency. Information received will be considered solely for the purpose of determining whether a competitive procurement can be conducted. A determination not to compete this proposed procurement based on response to this notice is solely within the discretion of the Government. Responses must be received NLT 12:00 pm Mountain Standard Time (MST) on 3 September 2014. Responses received after this will be considered late IAW FAR 52.212-1(f) and will not be evaluated.

The Government does not intend to pay for any information provided under this announcement. Contractors must have a current registration with the System For Award Management (SAM) at

The Government intends to award a Firm Fixed Price contract processed IAW FAR 12 and 13. The closing date of this synopsis is 12:00 pm, Mountain Standard Time (MST) on 3 September 2014. Questions should be addressed to the Primary POC Jerry Smith, Contracting, Officer (719) 333-8267 or sent via e-mail to

5352.201-9101 OMBUDSMAN (NOV 2012)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, Kelly S. Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email:

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)


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