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Combine Solicitation - Purchase of Logistical Storage Shipment of Items

August 28, 2014

Notice Type: Combine Solicitation

Posted Date: 27-AUG-14

Office Address: Department of Homeland Security; United States Coast Guard (USCG); C4IT (C3CEN); Coast Guard Blvd Portsmouth VA 23703

Subject: Purchase of Logistical Storage Shipment of Items

Classification Code: R - Professional, administrative, and management support services

Solicitation Number: HSCG44-14-Q-PCI023

Contact: James A Lassiter, CONTRACTING OFFICER, Phone (757)686-2149, Fax N/A at this time, Email

Description: Department of Homeland Security

United States Coast Guard (USCG)


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-14-Q-PCI023. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-76. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 493110. The SBA size standard is $27.5 Mill. This is Not a Small Business Set-A-Side. The USCG Command, Control and Communication Engineering Center (C3CEN) Portsmouth, VA intends to purchase Logistical Support for Shipment, Storage and Final Disposition of Able Lookout Prototype Equipment as described in the attached Statement of Work(SOW). NOTE: It is required that the Single Storage Facility be located within a 50 mile radius of the USCG Base Portsmouth 4000 Coast Guard Blvd 23703.

Any Offeror that can provide the Logistical Support Storage as listed & discribed in the attached SOW are encouraged to provide a Firm Fixed Price Quotation. Email quotes to and Travel Expenses will not be paid Firm Fixed Price, all Travel Expenses will be paid IAW JFTR Regulations.

The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by Sept/03/2014 @ 7:00AM EST. FIRM FIXED Price Proposals may be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Total Price, Payment Terms, discount offered for prompt payment, Company DUNS and Cage Code.

Anticipated Award Date for the PO Contract is Sept/08/2014, this date is approximate and not exact.


The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming Services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract.

Schedule B:

Line Item 1: 1 Ea of - One Year of Logistical Storage Support to be provided IAW the Statement of Work(SOW) below. Cost: _____________________

Line Item 2: Travel Expenses(estimated): ___________________ All Travel will be paid IAW the JFTR Regulations

The Following FAR Provisions/Clauses apply to this Acquisition:

FAR 52.212-1 Instructions to Offerors-Commercial Items (FEB 2012), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Best Overall Value to the Government considering technical capability, price, delivery as to meet required time frames, and past performance, and overall quality.

Note: The Government/USCG reserves the right to Inspect and conduct a Site-Visit at the proposed Location the Contractor is proposing to provide Storage of the Items. This Site-Visit will be conducted prior to Contract Award and will be part of the Evaluation for Contract Award.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical ; (ii) Past Performance; (iii) Price

Technical and past performance, when combined, are significantly more important than cost or price. However, if all other factors are equal, price may be the determining factor.

The offeror's proposal shall contain a response to each of the areas identified below. Only those proposals prepared in accordance with the solicitation will be evaluated. The evaluation of proposals will be based on three factors:

Technical Proposal/Factor 1: (Most Important) (i) Technical Approach as to meet and accomplish the Task as described in the SOW, including ability to meet required time frames. (ii) Quality of the Facility that the Offeror is proposing to Store the items in. (see Note below)

Note: The Government/USCG reserves the right to Inspect and conduct a Site- Visit at the proposed Location the Contractor is proposing to provide Storage of the Items. This Site-Visit will be conducted prior to Contract Award and will be part of the Evaluation for Contract Award.

Past Performance/Factor 2: (As Important as Technical Proposal) The proposal must contain the names of Government or private corporation clients to whom they have provided the same type of Logistical Storage Support within the last three years.

Price/Factor 3: (Least Important) A Firm Fixed Price for Line Item 1 of Schedule B, Note: Travel is Not Firm Fixed Price and is Paid IAW JFTR Regulations Although price is not the controlling factor in award of a contract under this solicitation; it is an important factor and should not be ignored. The degree of its importance will increase with the degree of the equality of the proposals in terms of the other evaluation factors on which selection is based. If competing proposals are substantially equal in technical and past performance, price may be the determining factor in award.

Exclusion of any of this information will cause the proposal to be excluded from consideration.

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012) to include Alt I (APR 2011). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through FAR 52.212-4 Contract Terms and Conditions -Commercial Items (FEB 2012) with the following addendas: FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders Commercial Items (APR 2012), FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998), the full text of the clause may be accessed electronically at Internet address; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR) (FEB 2012). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer - CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via and CCR registration can be obtained via The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract.

FAR 52.222-50 Combating Trafficking in Persons (FEB 2009) FAR 52.233-3 Protest After Award (AUG 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.222-3 Convict Labor (June 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 13126), FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2010) (38 U.S.C. 4212), FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving (AUG 2011) FAR 52.225-1 Buy American Act-Supplies (FEB 2009) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.12722, 12724, 13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) (31 U.S.C. 3332) The above/following clauses are incorporated by reference, entire clause(s) available at;


This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via SAM's Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies.



Title: Shipment, Storage and Final Disposition of Able Lookout Prototype Equipment



The Coast Guard is a member of the United States Intelligence Community (IC). Intelligence Tactical Cryptologic Afloat (ITCA) ABLE LOOKOUT (AL) prototype system are in development and deployed aboard select Coast Guard Cutters to support CG, DHS, and IC missions. C3CEN is establishing the technical services to serve as the System Support Agent and System Development Agent responsible for the life cycle sustainment of these intelligence systems. The Able Lookout system is a prototype ITCA system that has reached end of its life cycle. Component Systems that were used in this prototype testing need to be inventoried and consolidated into a local warehouse and made ready for disposition as required. NOTE: It is required that the Single Storage Facility be located within a 50 mile radius of the USCG Base Portsmouth 4000 Coast Guard Blvd 23703


The purpose of this task is to provide Logistics and Resources for Shipment, Storage and Inventory for Final Disposition of U.S. Coast Guard Intelligence Tactical Cryptologic Afloat (ITCA) prototype system. Systems will be removed from 3 current storage areas located in Arlington, VA, Fairfax, VA and Virginia Beach VA. All items shall be Shipped and Stored in a Climate Control Single Storage Facility provided by the contractor within one month after Contract Award Date. The scope will include inventory, storage of all equipment, and shipments out as required for final disposition. All equipment and documentation will be unclassified.

NOTE: It is required that the Single Storage Facility be located within a 50 mile radius of the USCG Base Portsmouth 4000 Coast Guard Blvd 23703


The Coast Guard objective is to have all items inventoried, consolidated in a warehouse with access by Coast Guard personnel as needed. With final objective to dispose of materials as required by the Coast Guard and other government agencies.


1.4.1 Compliance Documents

The Government will make available to the contractor, upon request; all referenced compliance documentation identified in this SOW. All GFI will be returned to the designated COR upon completion of this task order.

1.4.2 Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document:

a. FAR 31.205-46 Travel Costs b. FAR 4.1301 - Reinforcement of the Collection and Proper Return of Terminated Contractor CAC Cards c. Operations Security (OPSEC) Program, COMDTINST M5510.24 (series) d. Personnel Security and Suitability Program, COMDTINST M5520.12 (series) e. Safeguarding Sensitive But Unclassified (FOR OFFICIAL USE ONLY) Information, DHS MD 11042.1 f. Handling of Sensitive Security Information (SSI), DHS MD 11056.1 g. Physical Security & Force Protection Program Manual, COMDTINST M5530.1 (series) h. U.S. Coast Guard Security and Information Assurance Manual, COMDTINST M5500.13 (series) j. U.S. Coast Guard TEMPEST Program, COMDTINST M2241.6 k. Operations Security (OPSEC) Program, COMDTINST M5510.24 (Series) l. U.S. Coast Guard Information Assurance for Unclassified Information Systems, COMDTINST 5500.13 (Series) m. Information Technology Security Program Policy/Handbook for Sensitive Systems, DHS 4300A n. U.S. Coast Guard System Development Life Cycle Program COMDTINST 5230.66A m. Provisioning Technical Documentation Chief Financial Officer Standards. o. US Coast Guard Supply Policy and Procedures Manual, SPPM COMDTINST 4400.19(s)


2.1 TASK ONE. Shipment, Inventory and Storage

2.1.1 The Contractor shall complete a full inventory and package for shipment all ABLE LOOKOUT program equipment located at the following locations: Self Storage Plus, 605 Ball St, Arlington, VA 22202 ARGON facility laboratory at 12701 Fair Lakes Circle, Suite 800, Fairfax, VA 22033 Allied Technology Group INC 2693 Reliance Drive Virginia Beach VA. 23452

Items are estimated to be the equivalent of 60 pallets of equipment and installation related items.

2.1.2 The Contractor shall transport all items, taking care to ensure all items are not affected by weather and are not exposed to the elements.

2.1.3 The Contractor shall store all items in their warehousing facility. The facility will be Climate Controlled for Storage of Electronic Equipment. Once stored, all items shall be made available to Government USCG personnel and their representatives when requested, during normal business hours. A complete inventory of items placed into the warehousing facility will be conducted. NOTE: It is required that the single Storage Facility be located within a 50 mile radius of the USCG Base Portsmouth 4000 Coast Guard Blvd 23703

2.2 TASK TWO. Documentation and final disposition of all equipment

2.2.1 The Contractor shall arrange and package specified items for disposition shipments as requested by the COR.

2.2.2 The Contractor shall prepare and ship up to two shipments of identified items for final disposition to US Coast Guard SFLC 2401 Hawkins Point Road Baltimore, Md. 21226.

2.2.3 The Contractor shall prepare and ship up to two shipments of identified items for final disposition to either USCG C3CEN 4000 Coast guard Blvd. Portsmouth VA or directly to a DRMO facility as per direction.

2.2.4 The Contractor shall maintain accurate inventory records and provide the information to the COR upon request.


3.1 QUALIFIED Personnel The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support N/A

3.3 Key Personnel N/A

3.4 Project Manager N/A

3.5 Employee Identification

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee's photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 Employee Conduct

Contractor's employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, "off limits" areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.


4.1 SECURITY The following security requirements will apply as needed.

Contractor employee access to sensitive but unclassified (for-official-use-only) information may be required under this contract.

The government may require the contractor employee to complete a minimum background investigation (NACI) at government expense if the employee does not already have a qualifying background investigation on record sufficient to obtain a government issued common access card (CAC).

Contractor personnel shall read, complete and sign the Department of Homeland Security Non-Disclosure Agreement - DHS Form 11000-6 (series). This form will be maintained on file by the Contracting Officer or servicing CG Command Security Officer.

DHS MD 11055 states that waivers to the U.S. citizen requirement may only be granted by the Head of the Component or designee with the concurrence of both the DHS CSO and CIO or their designees.

The contractor's facility security officer (FSO) shall provide a visit authorization letter (VAL) to the place of performance at least five business days in advance of commencing work. The VAL shall identify all contractor employees requiring access to the job site. Questions concerning VAL requirements shall be directed to C3CEN's Command Security Officer at (757) 638-2718.

Contractor's employees shall comply with all applicable government regulations, policies and procedures, e.g., security, safety, sanitation, and environmental protection when visiting or working at government facilities. The contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not bring discredit on the United States, the Department of Homeland Security or the U.S. Coast Guard. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties.

All contractor developed processes and procedures, and other forms of intellectual property developed under this contract/task order shall be considered government property.

All documents, records, reports and correspondence generated under this contract/task order by the contractor employee are the property of the U.S. government. Any disposal or destruction of such material must be pre-approved by the COR.

The contractor employee shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, the contractor employee shall secure work areas, equipment and materials to prevent loss.

The contractor employee shall be responsible for all keys issued by the government and shall ensure that keys are not lost, misplaced, or used by unauthorized persons. The contractor employee shall not duplicate keys issued by the government. Opening of locked areas by the contractor employee to permit access by persons other than those specifically authorized for the performance of official work is strictly prohibited. The contractor employee shall ensure that combinations to locks are protected from unauthorized disclosure.

The government is the only source for media release information. The contractor employee shall not provide any government-related information to the media and shall refer all queries to the COR or KO.

Contractor access to sensitive but unclassified information (SBU) is required under this contract. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, "Safeguarding SBU/FOUO information." SBU includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO); Sensitive Homeland Security Information (SHSI); Limited Official Use (LOU); Law Enforcement Sensitive (LES); Safeguarding Information (SGI); Unclassified Controlled Nuclear Information (UCNI); and any other identifier used by other government agencies to categorize information as sensitive but unclassified. The Contractor shall sign a non-disclosure agreement (DHS Form 11000-6). The Contractor shall continue to ensure employees safeguard this information when the new Controlled Unclassified Information (CUI) framework replaces the Sensitive But Unclassified (SBU) categorization. The contractor shall implement procedures whereby any loss, compromise, or suspected loss or compromise of sensitive but unclassified information or material issued under this contract is promptly reported to the designated Contracting Officer Representative (COR). The COR shall provide a complete report of the loss to the servicing USCG Command Security Officer and Contracting Officer.


The Period of Performance for this contract is One Year from the Date of Award.

4.3 PLACE OF PERFORMANCE The primary place of performance will be the Contractor's Single Storage facility, with some limited travel for transportation of equipment.

NOTE: It is required that the Single Storage Facility be located within a 50 mile radius of the USCG Base Portsmouth 4000 Coast Guard Blvd 23703

4.4 HOURS OF OPERATION Contractor hours of operation shall be normal business hours, approximately: 0800-1700 Monday through Friday (Exception of federal Holidays)

4.5 TRAVEL Contractor travel shall be required to support this effort. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.


The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 5 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government's facility, located at 4000 Coast guard BLVD Portsmouth, VA or via teleconference.


The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.



The Project Manager shall be available to answer progress questions by the COR via phone or electronic mail. When tasking is being performed beyond storage of materials, the Project Manager will provide weekly progress reports to the COR via electronic mail. The progress reports will include at a minimum: Activity performed since task start or prior weekly report, actions to be accomplished next week, any identified issues or risks.


The Project Manager shall be available to meet with the COR upon request, during normal business hours to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at USCG C3CEN facility located at 4000 Coast Guard BLVD Portsmouth VA, at contractor facilities, or via teleconference.

4.11 GENERAL REPORT REQUIREMENTS The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP or later and Microsoft Office Applications).



Contractor access to information protected under the Privacy Act is required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.


Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the "Electronic and Information Technology Accessibility Standards" set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the "Access Board") in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at or at


5.1 COTR Contracting Officer's Technical Representative 5.2 DHS Department of Homeland Security 5.3 SFLC Surface Force Logistic Center 5.4 CFO Chief Financial Officer 5.5 ITCA Intelligence Tactical Cryptology Afloat 5.6 AL Able Lookout Program 5.7 COR Contracting Officer's Representative 5.8 NLT No Later Than


The Government will provide copies of the References cited in SOW 1.4 at the Post Award Conference. The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

7.0 CONTRACTOR FURNISHED PROPERTY The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 6.0.


The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor noting the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have 05 business days to review deliverables and make comments. The Contractor shall have 05 business days to make corrections and redeliver.

All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained. 9.0 DELIVERABLES

ITEM SOW REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION 1 4.6 Post Award Conference NLT 5 days after contract awarded N/A 2 4.6, 4.7 Draft Contractor Project Plan NLT in conjunction with Post Award Conference COR, Contracting Officer 3 4.7 Final Contractor Project Plan NLT 5 days after Post Award Conference COR, Contracting Officer 4 4.9 Task Progress Reports Weekly while tasks are being conducted COR, Contracting Officer 5 2.1.1 Item Inventories from 03 pickup locations NLT 2 business days after materials are transported from each of 03 locations. COR 6 2.1.3 2.2.4 Item Inventory of materials stored in Contractor facility NLT 5 business days after materials placed in storage. Upon request thereafter. COR


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