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Combine Solicitation - 70-- LTO-5 Ultrium Tapes and LTO-5 Tape Library; 100% Buy-Indian Set-Aside

August 18, 2014

Notice Type: Combine Solicitation

Posted Date: 15-AUG-14

Office Address: Department of the Interior; Bureau of Indian Affairs; BIA - DAPM; BIA CENTRAL 0001612220 Sunrise Valley DriveContracting OfficeRestonVA20191US

Subject: 70-- LTO-5 Ultrium Tapes and LTO-5 Tape Library; 100% Buy-Indian Set-Aside

Classification Code: 70 - General purpose information technology equipment

Solicitation Number: A14PS00918

Contact: Ryan Geffre

Setaside: Total Small BusinessTotal Small Business

Description: Department of the Interior

Bureau of Indian Affairs


LTO-5 Ultrium Tapes and LTO-5 Tape Library; 100% Buy-Indian Set-AsideSolicitation Number: A14PS00918 - Request for Quotation (RFQ)

Notice Type: Combined Synopsis/Solicitation

Date: Friday, August 15, 2014

Classification Code: 70 = General Purpose Information Technology Equipment

NAICS: 334613

Small Business Size Standard: 1000

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR Part 13.5 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and written solicitation will not be issued.

Type of Set-Aside: 100% Buy-Indian, Small Business

Requirement Details:

1) LTO-5 Ultrium Blank Tapes a. 1.5TB/3.0TB b. No case c. Labeling starting at number 500 d. Quantity: 750 e. No brand specific

2) Dell ML6010 LTO-5 Tape Library w/2 FC Drives a. Quantity: 1 b. Brand name or equal opportunity

Delivery: 30 days from date of award

Responsible Office/Destination: 1011 Indian School Road NW, Albuquerque, NM 87104

Invoicing: Invoices will be required to be submitted through www.IPP.Gov (see clause for additional details).

Evaluation Factors: Lowest Price Technically acceptable

Type of Contract: Firm Fixed Price contract.

RFQ Submission Instructions: The contractor shall comply with the following instructions for preparing the Request for Quote (RFQ). Failure to comply with the terms and conditions stated herein may be interpreted by the Government as a non-responsive quote and result in an unfavorable rating or eliminated from competition.

- Type of Transmission: Email - To who: Ryan Geffre at Ryan.Geffre@BIA.Gov - By When: 5:00pm est on 8/22/14 - Applicable Certifications: Native Owned, Small Business (see clauses)

RFQ Information Requirements: The contractor shall submit the following information as part of their quote, along with any inherent information that applies to this RFQ.

- DUNS Number - Tax Identification Number (TIN) - Applicable Certifications - Price - Delivery Schedule if different from stated period-of-performance/delivery date requested - All contractors must be registered in www.SAM.Gov to be eligible for award and maintain an active and favorable registration for the life of the contract.

Provisions/Clauses Information:

- This solicitation incorporates one or more solicitation provisions/clauses by reference with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available.

- The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-72.

Federal Acquisition Regulation (FAR):

52.212-1 Instructions to Offerors - Commercial Items. (FEB 2012); 52.212-4 Contract Terms and Conditions - Commercial Items. (JUN 2013); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (JAN 2013); 52.222-50, Combating Trafficking in Persons (FEB 2009); 52.233-3, Protest After Award (AUG 1996); 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (AUG 2012); 52.219-28, Post Award Small Business Program Representation (APR 2012); 52.222-3 Convict Labor (June 2003); 52.222-19, Child Labor-Cooperation with Authorities and Remedies (MAR 2012); 52.222-21 Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity (Mar 2007); 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); 52.225-1, Buy American Act - Supplies (FEB 2009); 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-1 Payments. (APR 1984); 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013); 52.243-1 Changes - Fixed-Price. (AUG 1987); 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998); 52.252-2 Clauses Incorporated by Reference. (FEB 1998);

Department of the Interior Acquisition Regulation (DIAR)

1452.204-70 Release of Claims (JUL 1996); 1452.222-70 NON-DISCRIMINATION NOTICE (NOV 2007);



(a) Definitions as used in this clause.

Indian means a person who is a member of an Indian Tribe or Native as defined in the Alaska Native Claims Settlement Act (PL 92-203; 85 Stat. 688; 43 U.S.C. 1601).

Indian Economic Enterprise means any business activity owned by one or more Indians or Indian Tribes that is established for the purpose of profit, provided that:

(i) The combined Indian or Indian Tribe ownership shall constitute not less than 51 percent of the enterprise; (ii) the Indians or Indian Tribes shall, together, receive at least a majority of the earnings from the contract; and (iii) the management and daily business operations of an Indian economic enterprise must be controlled by one or more individuals who are members of an Indian Tribe. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods:

(1) At the time an offer is made in response to a written solicitation;

(2) At the time of contract award; and,

(3) During the full term of the contract.

Indian Tribe means an Indian Tribe, band, nation, or other recognized group or community which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians, including any Alaska Native village, regional or village corporation established under the Alaska Native Claims Settlement Act (PL 92-203, 85 Stat. 688; 43 U.S.C. 1601).

Representation means the positive statement by an enterprise of its eligibility for preferential consideration and participation for acquisitions conducted under the Buy Indian Act, 25 U.S.C. 47, in accordance with the procedures in Subpart 1480.8.

(b) General.

(1) Under the Buy Indian Act, offers are solicited only from Indian economic enterprises.

(2) BIA will reject all offers received from ineligible enterprises.

(3) Any award resulting from this solicitation will be made to an Indian economic enterprise, as defined in paragraph (a) of this clause.

(c) Required Submissions. In response to this solicitation, an offeror must also provide the following:

(1) A description of the required percentage of the work/costs to be provided by the offeror over the contract term as required by section 1452.280-3, Subcontracting Limitations clause;

(2) A description of the source of human resources for the work to be performed by the offeror;

(3) A description of the method(s) of recruiting and training Indian employees, indicating the extent of soliciting employment of Indian persons, as required by DIAR 1452.226-70, Indian Preference, or DIAR 1452.226-71, Indian Preference Program, clause(s);

(4) A description of how subcontractors (if any) will be selected in compliance with the Indian Preference or Indian Preference Program clause(s);

(5) The names, addresses, and descriptions of work to be performed by Indian persons or economic enterprises being considered for subcontracts (if any) and the percentage of the total direct project work/costs they would be performing;

(6) Qualifications of the key personnel (if any) that will be assigned to the contract; and

(7) A description of method(s) for compliance with any supplemental Tribal employment preference requirements, if contained in this solicitation.

(d) Required Assurance. The offeror must provide written assurance to the Indian Affairs that it will comply, or has, complied fully with the requirements of this clause. It must do this before Indian Affairs awards the Buy Indian contract, and upon successful and timely completion of the contract, but before the Indian Affairs Contracting Officer (CO) accepts the work or product.

(e) Non-responsiveness. Failure to provide the information required by paragraphs (c) and (d) of this clause may cause Indian Affairs to find an offer non-responsive and to reject it.

(f) Eligibility.

(1) Participation in the Mentor-Protg Program established under section 831 of the National Defense Authorization Act for Fiscal Year 1991 (25 U.S.C. 47 note) does not render an Indian economic enterprise ineligible for contracts awarded under the Buy Indian Act.

(2) If a contractor no longer meets the definition of an Indian economic enterprise after award, the contractor must notify the CO in writing. The notification must include full disclosure of circumstances causing the contractor to lose eligibility status and a description of any actions that the contractor will take to regain eligibility. Failure to give the CO immediate written notification means that: (i) The economic enterprise may be declared ineligible for future contract awards under this part; and (ii) Indian Affairs may consider termination for default if it is in the best interest of the government.

(End of clause)


52.219-1 Small Business Program Representations. (APR 2012); 52.212-3 Offeror Representations and Certifications-Commercial Items. (DEC 2012); Quoters must include a complete copy of the provision FAR 52.212-3, Offeror Representations and Certification/Commercial Items with their quote.If the Quoter does not have a copy of this provision, you may obtain a copy at or contact the CO to receive a copy. Alternatively, quoters may cerify registration through

1452.280-4 INDIAN ECONOMIC ENTERPRISE REPRESENTATION (JUL 2013) The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of Indian economic enterprise as defined in 1480.201.(End of provision)

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (September 2011)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with therequirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of contact (as listed in SAM.Gov) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Instructions,Conditions, and Notices to Bidders: 52.204-7 System for Award Management Registration. (DEC 2012); 52.204-13 System for Award Management Registration Maintenance (DEC 2012); 52.211-6 Brand Name or Equal. (AUG 1999); 1452.210-70 Brand Name or Equal (JUL 1996);

Contracting Officer: Ryan Geffre, (703) 390-6356;


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