Notice Type: Combine Solicitation
Posted Date: 30-JUL-14
Office Address: Department of Commerce; National Oceanic and Atmospheric Administration (NOAA); Acquisition and Grants Office; SSMC2 - 11th floor /OFA611325 East West Highway, 11th Floor Silver Spring MD 20910
Subject: Hypack Software Renewal
Classification Code: J - Maintenance, repair & rebuilding of equipment
Solicitation Number: NCNJ1000-14-00898
Contact: Jennifer N Parsons, Email firstname.lastname@example.org
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address): NOS - Coastal Survey Development Lab1315 East-West Highway, SSMC-3 Rm 7853 Silver Spring, MD
Place of Performance (zipcode): 20910
Place of Performance Country: US
Description: Department of Commerce
National Oceanic and Atmospheric Administration (NOAA)
Acquisition and Grants Office
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The Request for Quotation (RFQ) number is 14-00898. This synopsis/solicitation constitutes a RFQ and incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-72. The National Oceanic Atmospheric Administration (NOAA), National Ocean Service (NOS) Coast Survey Development Lab in Silver Spring, MD, requires the renewal of 1 year maintenance for Hypack software for a Period of Performance of 10/01/2014 - 09/30/2015. Item 001, 1 Year Maintenance for currently owned Hypack software, this includes all the new releases, unlimited technical support and access via web to program updates to files tiny_mce_marker_______.
All quotes shall be FOB Destination to NOAA/Coast Survey Development Lab, 1315 East-West Highway, SSMC-3 Rm 7853, Silver Spring, MD 20910.
Vendors shall include a completed copy of its representations and certifications at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items (APR 2012), with its quote. Vendors shall refer to www.acquisition.gov to obtain a copy of FAR provision 52.212-3.
FAR clause 52.212-4, Contract Terms and Conditions--Commercial Items (MAY 2011) applies to this acquisition with the following addenda:
Commerce Acquisition Regulation (CAR) clauses: CAR 1352.201-70 Contracting Officer's Authority (APR 2010) CAR 1352.209-73 Compliance with the Laws (APR 2010) CAR 1352.209-74 Organizational Conflict of Interest (APR 2010) CAR 1352.213-70 Evaluation utilizing simplified acquisition procedures. (MAR 2010) CAR 1352.239-71 Electronic and information technology. (MAR 2010) CAR 1352.239-72 Security requirements for information technology resources.(MAR 2010)
The following clauses are provided in full text:
FAR clause 52.212-2, EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations: (1) Technical Approach and Capability. The offerors approach to performing contract requirements and its capability to successfully perform the contract will be evaluated. (2) Personnel Qualifications. The experience, education, and qualifications of personnel proposed to work on the contract will be evaluated to determine their ability to perform their proposed duties. (3) Price. (b) "Options." The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (FEB 2012) applies to this acquisition and the following additional FAR clauses cited in the clause at paragraph (b) are applicable to this acquisition:
(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010) (6) 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEC 2010) (12) 52.219-6, Notice of Total Small Business Set Aside, (NOV 2011) (14) 52.219-8, Utilization of Small Business Concerns, (JAN 2011) (17) 52.219-14, Limitations on Subcontracting, (NOV 2011) (23) 52.219-28, Post Award Small Business Program Representation (APR 2009) (26) 52.222-3, Convict Labor, (JUN 2003) (27) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JUL 2010) (28) 52.222-21, Prohibition of Segregated Facilities, (FEB 1999) (29) 52.222-26, Equal Opportunity, (MAR 2007) (30) 52.222-35 Equal Opportunity for Veterans (SEP 2010) (31) 52.222-36, Affirmative Action for Workers with Disabilities, (OCT 2010) (32) 52.222-37, Employment Reports on Veterans, (SEP 2010) (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (39) 52.225-1, Buy American Act -- Supplies, (FEB 2009) (42) 52.225-13, Restrictions on Certain Foreign Purchases, (JUN 2008) (47) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management, (OCT 2003)
FAR clause 52.211-6(d), Brand Name or Equal (Aug 1999) applies to this acquisition, stating "Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation."
Brand Name Information: Hypack, Inc. is the manufacturer of Hypack and Hysweep hydrographic survey software packages. These packages are an industry standard for marine surveying, positioning navigation and is critical in NOAA's mission to accurately collect single-beam and multi-beam bathymetric datasets. This software also allows hydrographers to precisely navigate survey lines using NOAA raster charts and ENCs as background files to safely collect navigationally significant data. NOAA's hydrographic fleet currently has over 30 licenses of Hypack software in use, and has a continued requirement to access technical support and program updates for this essential software. Without the purchase of the yearly support agreement, NOAA users would not have access to necessary updates and support for continued quality data acquisition.
No other additional contractual terms and conditions are applicable. In order to comply with the Debt Collection Improvement Act of 1996, ALL Vendors shall be required to comply with the terms of 52.204-99 system for Award Management Registration (Class Deviation from 52.204-7) (September 2012) (DEVIATION 1) The contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4. (3) If indicated by the Government during performance, registration in an alternate system may e required in lieu of SAM. (c) If the contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (1) A Contractor may obtain a DUNS number (i) via the internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or (ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office. (2) The Contractor should be prepared to provide the following information: (i) Company legal business name. (ii) Tradestyle, doing business or other name by which your entity is commonly recognized. (iii) Company physical street address, city, state and zip code. (iv) Company mailing address, city, state, and zip code (if separate from physical). (v) Company telephone number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief executive officer/key manager. (ix) Line of business (industry). (x) Company headquarters name and address (reporting relationship within your entity). (d) Reserved. (e) Processing time, for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not registered should consider applying for registration to least two weeks prior to invoicing. (f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate, and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 1-866-606-8220 or 334-206-7828 for international calls. (End of Clause) Additionally, each offeror must obtain, and provide with the quote, their nine-digit Dun and Bradstreet (DUNS) number.
All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means (e-mail) by 12:00 P.M. EDT on August 11, 2014; any award resulting from this RFQ will be made based on meeting technical specifications, delivery date, and price. Quotes must be submitted electronically via e-mail to Jennifer.email@example.com.
Questions pertaining to this RFQ must be submitted in writing to Jennifer.Parsons@noaa.gov. The anticipated award date is on or about August 15, 2014. Contractors are encouraged to register with the FedBizOpps Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within FedBizOpps where this synopsis/solicitation is posted). Potential offerors may direct all inquiries pertaining to the solicitation in writing to Jennifer.Parsons@noaa.gov. Telephonic requests will not be honored.