Notice Type: Combine Solicitation
Subject: Training & pilot Processing laboratory Facility Services for Food Processing Technology Courses
Classification Code: U - Education & training services
Place of Performance Country: US
General Information Document Type: Combined Solicitation/Synopsis Solicitation Number:
This is a full and open solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 611710, with a small business size standard of
All interested prospective quoters/offerors shall provide quotations for the following:
Part 2 - Supplies or Services and Prices/Costs
2.1 Overview The
2.2 Purchase Order Type Firm-fixed priced purchase orders are anticipated.
2.3 Pricing Schedule Clin Description of Supplies/Services Qty. Unit Price Total Price
Base Period of Performance
0001 Training and Pilot Processing Laboratory Facility Support for Food Processing & Technology Courses 8
Option 1 Period of Performance
0002 Training and Pilot Processing Laboratory Facility Support for Food Processing & Technology Courses 8 Option 2 Period of Performance
0003 Training and Pilot Processing Laboratory Facility Support for Food Processing & Technology Courses 8
Option 3 Period of Performance
0004 Training and Pilot Processing Laboratory Facility Support for Food Processing & Technology Courses 8 Part 3 - Statement of Work Background
DHRD is seeking up to a maximum of three (3) Contractors that will provide a training facility equipped with A/V support (i.e., projector, screen, microphone, etc.) and a pilot processing laboratory facility equipped with a variety of food equipment used in food manufacturing/processing/packaging (i.e., retorts, heat exchange systems, thermal processors, evaporators, dryers and evaporators, freezing equipment, extruders, homogenizers, pumps, and packaging equipment).
Course participants and
The FD152 Food Processing and Technology course currently being delivered has been standardized and is 4-1/2 days long. Annually, a course "content advisory group" (CAG) will be convened to assess the need for course updates based on course evaluations, other relevant factors and the feasibility of blending course content.
Section A. Classroom and Pilot Processing Laboratory Facility
The Contractor shall provide a classroom training facility capable of accommodating a classroom style seating to support up to 40 students, at a minimum of 6 foot tables and no more than 2 students per table, in a minimum 1,200 square foot room, plus a cadre of up to 5 persons comfortably. Additionally, the Contractor shall provide a training facility equipped with the following:
* Easel/Whiteboard * Podium * Projector (LCD preferred) * Document viewer/projector * Projector Screen(s) sized to be viewed from the rear of the room * Instructor laptop connection with internet access * Wireless lavaliere microphone or wireless lecture microphone * Wireless remote with laser pointer * DVD player capable of being connected to AV system * Audio sound system * A/V support staff (for equipment malfunctions) * Ability to turn lights on/off from inside the room * Room temperature control capability * Comfortable seating chairs designed for long periods of sitting * Classroom with unobstructed views * Capability of receiving and storing advance shipment of training materials
The Contractor shall provide access and use of a pilot processing laboratory facility located within or adjacent to the building used for classroom training. The current course design requires students to move between training facility and the pilot processing laboratory frequently during a standard training day. The training facility and the pilot processing laboratory must meet Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities (ADAAG).
The size of pilot processing laboratory equipment shall be at least capable of manufacturing pilot scale batches (generally, one-tenth of a full production scale batch). The Contractor shall provide qualified personnel for logistical support and staffing for equipment set-up, relocation, operation, and demonstrations and serve as a liaison for classroom and A/V support. The equipment must include:
* Water activity meter * pH meter * Viscosity meter * Refractometer * Electro Conductivity Test Equipment * Recording Temperature devices and Thermocouples * Resistance temperature Detectors/devices (RTDs) and Dataloggers * Food processing equipment with hygienic design faults (e.g. stagnant areas or dead spaces)* * Food processing equipment that can be used to demonstrate clean-in-place (CIP) and clean-out-of-place (COP)* * Boiler o Fire Tube o Water Tube
* Examples of food processing equipment that utilize compressed air * Examples of food processing equipment that utilize recirculating process water
* Food processing equipment that can demonstrate the following process controls below: o Manual Control o Automatic Control
o On/Off (Two Position Controller) o Proportional Controller (P-controller) o Proportional Integral (PI) Controller o Proportional Integral Derivative (PID) Controller
* Examples of raw material dry cleaning equipment utilized in food processing (e.g. screens, aspiration, magnetic, electrostatic) * Examples of raw material wet cleaning equipment utilized in food processing (e.g. fruit washing conveyor) * Examples of raw material peeling equipment utilized in food processing (e.g. steam, lye, brine, abrasion peeling, mechanical knives) * Examples of raw material sorting equipment utilized in food processing (e.g. color sorter imagining system) * Examples of raw material blanchers (e.g. water blancher, steam blancher) * Grinder (rotating grater disks)
* Examples of pumps utilized in food processing (cutaway examples for demonstration preferred) o Piston Pump* o Lobe-rotor pump* o Progressive/Eccentric-screw Pump* o High-Pressure Pump (Homogenizer-Cherry-Burrell, APV or similar)* o Peristaltic Pump (Hose Pump)* o Centrifugal Pump* o Aseptic Pump (Fristam or equivalent)
* Examples of valves utilized in food processing (cutaway examples for demonstration preferred) o Flow Diversion valve* o Butterfly valve* o Gate valve* o Globe valve* o Ball valve* o Petcock valve* o Seat valve o Mixproof valve o Plug valve o Check valve* o Diaphragm valve o Control valve o Valve clusters (multiple valves controlled by a PLC) o Back pressure valve o Steam seal
* Examples of conveyors utilized in food processing (cutaway examples for demonstration preferred) o Pneumatic Conveyor o Hydraulic Conveyor o Uniform Belt Conveyor o Segmented belt Conveyor o Roll and skate wheel Conveyor o Chain Conveyor o Screw Conveyor* o Vibratory Conveyor
* Examples of food (in-process) storage utilized in food processing (cutaway examples for demonstration preferred) o Bins and silos o Vats and Vessels o Tanks
* Pressure Filters o Plate-and-frame filter process o Horizontal plate filter o Shell-and-leaf filter o
* Vacuum Filters o Rotary drum vacuum filter o Rotary vacuum disk filter
* Centrifugal Filters (Filtering Centrifugal, Basket Centrifuges) o Batch centrifugal filter o Continuous centrifugal filter
* Liquid-Liquid Centrifugal Separators o Tubular bowl centrifuge o Disk bowl centrifuge
* Solid-Liquid Centrifugal Separators o Solid bowl centrifuge (clarifier) o Nozzel-discharge centrifuge o Self-opening centrifuge o Decanting centrifuge o * Batch Presses o
* Fruit Juice Expression o Rack and Frame press o
* Extraction o Single-Stage Extractor o Multi-stage Extractor o Multistage Moving Bed Extractor * Stemmer/crushers (rotating drum with large holes) * Finisher * De-aerator * De-oiled * Decanters
* Distillation Equipment o Batch Distillation o Continuous Distillation (Fractionating) Columns
* Crystallization Equipment o Cooling Crystallizer o Evaporative Crystallizer * Filtration Sizes o Reverse Osmosis (RO)(hyperfiltration) o Nanofiltration o Ultrafiltration o Microfiltration
* Types of filtration types o Reverse Osmosis Unit* o Nano Filtration Unit o Ultra Filtration Unit o Microfiltration Unit* o Carbon and gravel beds
* Types of filter systems o Plate disc or Multi-disc* o Spiral* o Hollow fiber* o Ceramic o Cartridge* o Plate and Frame or
* Types of filter media o Hollow fiber membrane o Cast membrane o Sintered metal o Fibrous o Ceramic membrane o * Ion-Exchange Equipment * Electrodialysis System
* Examples of mixers utilized in food processing (cutaway examples for demonstration preferred) o Paddle Mixer* o Turbine Mixer o Propeller Mixer o Pan (Bowl, Can) Mixers o Kneaders (Dispersers, masticators) o Static Inline Mixers* o Horizontal Screw and Ribbon Mixers* o Vertical Screw Mixers o Tumbling Mixers o Fluidized Bed Mixers o Turbine agitators o Z-blade Mixer o Sonic Mixer
* Examples of homogenizers utilized in food processing (cutaway examples for demonstration preferred) o Pressure Homogenizers o Hydroshear Homogenizers o Membrane Homogenizers o Ultrasonic Homogenizers
* Rolling Mills (Crushing Rolls) * Impact (Percussion) Mills o Hammer mill o
* Attrition Mills o
* Tumbling Mills o
* Extruder o Single Screw o Twin Screw * Transparent tube that can demonstrate laminar flow of products through the tube * Transparent blue tube that can demonstrate turbulent flow of product through the tube
* Steam injection unit (cutaway example for demonstration)*
* Steam Infusion system*
* Plate Heat Exchanger (De-Laval or similar) for heating and cooling (minimum 2-3 sections)* o Extra plates showing different surface flow configurations o * Tubular Heat Exchangers (Stork,
* HTST Pasteurization equipment * Tunnel (Spray) Pasteurizers * Examples of retort types utilized in food processing: o Vertical or Horizontal Still Steam Retort* o Crateless Retort o Continuous Agitating Retort o Discontinuous Agitating Retort o Steam/Air retort o Water spray/Cascade Retort o Hydrostatic Retort
* Aseptic Processing System * Examples of equipment associated with Microwave processing (e.g. Microwave Sterilizer) * Examples of equipment associated with Dielectic heating Processing * Examples of equipment associated with Ohmic Processing (e.g. Ohmic Processor)
* Examples of equipment associated with the following Irradiation Processing: o Ionizing o Gamma o E-beam o X-ray o Non-Ionizing o UV light (e.g. UV Sterilizer/UV Processing Unit) o Radio frequency (e.g. Radio Frequency Processor)
* Examples of equipment associated with High Pressure Processing (e.g. High Pressure Processor) * Examples of equipment associated with Ozonization Processing (e.g. Ozone Generator)
* Single-Effect Vacuum Evaporators o Vacuum Pans o Short Tube Vacuun Evaporators o Long-Tube Evaporators o Plate Evaporators o Agitated Thin Film Evaporators o Centrifugal Evaporators o Refractance Window Evaporator o Scraped Surface Evaporator (Convap)
* Hot Air Drying of Solid Food Pieces o Cabinet (
* Drying Food Liquids and Slurries in
* Examples of Cooling equipment utilized in food processing o Cooling of Solids o Hydrocooling o Vacuum-Cooling o Surface contact Cooling o Tunnel Cooling o Cooling of Liquid o Plate Heat exchangers o Scrap Surface Heat Exchangers o Jacketed Vessels o Shell and Coil Equipment o Vacuum Cooling Equipment o Combination Cooling and Mixing
* Plate contact Systems * Gas contact Systems * Immersion and Liquid contact Refrigeration * Cryogenic Freezing
* Examples of Fermentation Systems utilized in food processing
* Temperature controlled chambers
* Form-Fill-Seal Equipment o Vertical form-fill-seal machine for sachets o Vertical form-fill-seal machine for pillow packs o Horizontal form-fill-seal for sachets o Horizontal form-fill-seal machine for pillow packs
* Thermoforming * Blow molding * Injection Molding * Compression Molding * Examples of types of fillers utilized in food processing o Siphon o Vacuum o Pressure o Counter Pressure o Piston o Check Valve Piston o Rotary Valve Piston o Servo Driven Pump o Powder/non-liquid o Net Weight o Auger o Cup/Volumetric/Gravimetric (pocket fillers) o Solbern Tumbler Filler o Aseptic Filler with capability to demonstrating filling of Tetra-Pak, Combibloc, Schlooe or Inpaca containers* o Thermoform cup filling (e.g. Hassia) o Retort pouch filler/sealer
* Tetra-Pak, Combibloc, Hassia, retort pouch sealing equipment that seals by: o Induction o Impulse o Ultrasonic o Heat Bar
* Mechanical Vacuum * Reduced Oxygen packaging/Modified atmosphere packaging system * Single Head Double Seamer* * Bottle capper system
* Examples of Labeling equipment utilized in food processing
* Examples of glass containers o Lug or twist cap glass container* o Press-on Twist-off (PT) cap glass container*
* Examples of glass container Defects o Glass container with crushed lug* o Closed glass container with product over the edge of finish "wicking" o Glass container with titled or cocked cap o Glass container with pinhole in cap*
* Examples of flexible containers o 3-side seal flexible pouch* o 4-side flexible pouch o Semi-rigid Fusion sealed bowl or tray* o Semi-rigid container with double seam metal ends o Semi-rigid paperboard carton* o Semi-rigid erect fill paper carton
* Examples of flexible container defects o Pouch with fracture o Pouch with leaker o Swollen pouch o Pouch with channel leaker* o Pouch with contaminated seal o Pouch with seal wrinkle* o Pouch with blister in seal area* o Pouch with convolution in seal area o Pouch with waffling o Semi-rigid container with cut o Semi-rigid container with incomplete seal o Semi-rigid container with abrasion o Semi-rigid container with uneven impression in seal area o Crushed semi-rigid container o Semi-rigid container with body abrasion o Semi-rigid container with foreign matter inclusion (imbedded) o Semi-rigid paperboard carton with corner leaker o Semi-rigid paperboard carton with pull tab leaker o Crushed semi-rigid paperboard carton o Semi-rigid paperboard carton with loose tab
* Examples of types of metal containers o 2-piece Drawn & Iron (tin free steel bodies & lids)* o 3-piece welded (tin free or tin coated steel)* o 3-piece soldered (tin coated steel; tin solder)*
* Examples of types of metal container defercts o Buckle* o Sweller o Flipper o Springer o Soft Swell o Hard Swell* o False seam o Knocked down end curl* o Veer (Spur)* o Cut over or Fractured seam o Cable Cut (Cut seam) o Deadhead (Skidder) o Incomplete double seam o Severe dent o Rusted can
From the list above, equipment marked with an asterisk (*) is deemed the highest priority for the success of this course.
During the course, the Contractor's classroom and pilot laboratory must be open and available for use Monday through Friday,
Section B. Instructional Services
The Contractor shall provide up to four (4) qualified personnel for instructional services in the design, development and delivery of training modules as identified by
Currently, the lecture topics and estimated presentation/lecture times are as follows:
* Introduction to Food Processing and Technology (30 minutes) * Safety in Food processing (90 minutes) * Preservation Technologies (45 minutes) * The Hygienic Design of the Food Processing plant (30 minutes) * Process Controls in Food Processing (45 minutes) * Postharvest Handling and Preparation of Food Processing (45 minutes) * Mechanical transport and Storage (45 minutes) * Separations in Food Processing (45 minutes) * Mixing, Emulsification, and Size Reduction (45 minutes) * Extrusion (30 minutes) * Heat Transfer (90 minutes) *
The hands-on demonstration topics, practical exercises and estimated presentation times are as follows:
* Introduction to Food Processing and technology (45 minutes) o
* The Hygienic Design of the Food Processing Plant (60 minutes) o Hygienic Design of equipment exercise
* Process Controls in Food processing (75 minutes) o Hands -on demonstration of equipment process controls
* Separations and Mixing (120 minutes) o Hands-on demonstration of separation and mixing equipment
* Heat Transfer (90 minutes) o Hands-on demonstration of heat transfer equipment
* Thermal Processing (120 minutes) o Hands-on demonstration of thermal processing equipment * Extrusion, Non Thermal Processing and Dehydration/Evaporation (90 minutes) o Hands-on demonstration of extrusion, non thermal, dehydration, and evaporation equipment
Qualified instructors must have 3-5 years of experience in a food manufacturing setting and have experience in delivering adult education and training, and/or attend an instructor development workshop, or other means of demonstrating effective instruction to adult learners or mutually be agreed upon by both parties, Contractor and
The Contractor shall provide logistical support. The Contractor shall identify major airport(s) closest to the Contractor's training venue and ground transportation options between the airport and lodging (the direct cost of airfare and ground transportation expenses for travelers are not borne by the Contractor. The Contractor shall provide logistical support in identifying and coordinating accommodations for participants and cadre attending the FD152 Course. Accommodations must be
Section D. Transportation between Lodging and Training Venue
Transportation must be available between the lodging and training venue, if not within a reasonable and safe walking distance (i.e., not more than 1/4 mile walk and pedestrian-friendly).
Section E. Quality Assurance and Course Revisions
A course "content advisory group" (CAG) will be convened to assess the need for course updates based on course evaluations, other relevant factors and the feasibility of blending course content to other means of delivery outside the classroom.
Section F. Deliverables and Administrative Requirements
The Contractor shall provide the following deliverables:
NO. Activity Deliverables Timeframe (Work Day) 1 Course Schedule Set schedule for FY15 course offerings in coordination with the training officer's schedule of courses Within 45 days of effective date of contract 2 Course/Materials Development In coordination with the Training Officer, adjust current standardized curriculum content to align with classroom/ pilot lab facilities, equipment, and instructors provided at each contractor site Within 60 days after effective date of contract 3 Preparation of Training Materials DHRD will provide standardized course material. The contractor(s) may need to provide supplements based on adjustments made to the standardized curriculum based on PWS No. 2. Based on an approved training plan and schedule 4 Delivery of Classroom Training Food Processing & Technology Course (FD152) 90 days after contract award 5 Course Advisory Group Instructional materials/Revisions Scheduled determined by the Training Officer
6 Status Report Status Report, covering: Monthly, by 10th day of the month (for the previous month) * Activities completed during the prior month; * Activities planned for the next month; * Problems/issues; * Recommended solutions
Option Period 1:
NO. Activity Deliverables Timeframe (Work Day) 1 Course Schedule Set schedule for FY16 course offerings in coordination with the training officer's schedule of courses Within 45 days of effective date of option 2 Course/Materials Development In coordination with the Training Officer, adjust current standardized curriculum content to align with classroom/ pilot lab facilities, equipment, and instructors provided at each contractor site Within 60 days after effective date of option. 3 Preparation of Training Materials DHRD will provide standardized course material. The contractor(s) may need to provide supplements based on adjustments made to the standardized curriculum based on PWS No. 2. Based on an approved training plan and schedule 4 Delivery of Classroom Training Food Processing & Technology Course (FD152) 90 days after effective date of option. 5 Course Advisory Group Instructional materials/Revisions Scheduled determined by the Training Officer 6 Status Report Status Report, covering: Monthly, by 10th day of the month (for the previous month) * Activities completed during the prior month; * Activities planned for the next month; * Problems/issues; * Recommended solutions
Option Period 2
NO. Activity Deliverables Timeframe (Work Day) 1 Course Schedule Set schedule for FY17 course offerings in coordination with the training officer's schedule of courses Within 45 days of effective date of option. 2 Course/Materials Development In coordination with the Training Officer, adjust current standardized curriculum content to align with classroom/ pilot lab facilities, equipment, and instructors provided at each contractor site Within 60 days after effective date of option. 3 Preparation of Training Materials DHRD will provide standardized course material. The contractor(s) may need to provide supplements based on adjustments made to the standardized curriculum based on PWS No. 2. Based on an approved training plan and schedule 4 Delivery of Classroom Training Food Processing & Technology Course (FD152) 90 days after effective date of option. 5 Course Advisory Group Instructional materials/Revisions Scheduled determined by the Training Officer 6 Status Report Status Report, covering: Monthly, by 10th day of the month (for the previous month) * Activities completed during the prior month; * Activities planned for the next month; * Problems/issues; * Recommended solutions
Option Period 3:
NO. Activity Deliverables Timeframe (Work Day) 1 Course Schedule Set schedule for FY18 course offerings in coordination with the training officer's schedule of courses Within 45 days of effective date of option. 2 Course/Materials Development In coordination with the Training Officer, adjust current standardized curriculum content to align with classroom/ pilot lab facilities, equipment, and instructors provided at each contractor site Within 60 days after effective date of option. 3 Preparation of Training Materials DHRD will provide standardized course material. The contractor(s) may need to provide supplements based on adjustments made to the standardized curriculum based on PWS No. 2. Based on an approved training plan and schedule 4 Delivery of Classroom Training Food Processing & Technology Course (FD152) 90 days after effective date of option. 5 Course Advisory Group Instructional materials/Revisions Scheduled determined by the Training Officer 6 Status Report Status Report, covering: Monthly, by 10th day of the month (for the previous month) * Activities completed during the prior month; * Activities planned for the next month; * Problems/issues; * Recommended solutions
Period of Performance:
Base Period: Twelve months from contract effective date Option Period 1: Additional Twelve months (If exercised) Option Period 2: Additional Twelve months (If exercised) Option Period 3: Additional Twelve months (If exercised)
Place of Performance: Service shall be performed at the Contractor's facility.
Part 4 - Instruction and Evaluation
The following solicitation provisions apply to this acquisition: * FAR 52.212-1, "Instructions to Offerors-Commercial Items" (
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items." Paragraph (j) of the provision is not applicable.
* FAR 52.217-5 Evaluation of Options (
The following contract clauses apply to this acquisition: * FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" (
* FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (
See full text of Clause FAR 52.212-5 in Addenda 1.
Quotation Preparation Instructions:
Quotations must be submitted no later than
Late submissions will NOT be evaluated. Fax submissions are NOT authorized. Requests for information concerning this requirement must be submitted in writing, and must be e-mailed to the above Contract Specialist's e-mail address.
Quoters may submit all questions regarding this RFQ to
Quotes must clearly demonstrate the Offeror's understanding of the Statement of Work requirements, as well as convey the Contractor's capability for transforming its understanding into successful performance under any resultant contract/order.
A complete quote must consist of a cover letter; Volume 1 - Technical Quote; Volume 2 - Business/Price Quote; and Volume 3 - Past Performance, as detailed below. Incomplete quotes will be considered non-responsive and will not be further evaluated.
Any assumptions forming the basis of the submittal must be clearly identified in the cover letter submitted with the RFQ.
All quotes will be handled by the Government in accordance with FAR Subpart 3.104.
Information requested by the Government herein must be furnished in writing and be fully and completely in compliance with RFQ instructions. The information requested and the manner of submission is essential to permit prompt evaluation of all quotes on a fair and uniform basis. Simple statements of compliance with the RFQ requirements without a detailed description of how compliance will be accomplished may not be considered sufficient evidence that the Contractor can meet the technical requirements.
Contractor employees responsible for preparing material that may be source selection information must mark each page that the Contractor believes contains source selection information with the legend "Source Selection Information".
As noted above, all Quotes shall consist of a technical volume, a business volume, and a past performance volume. Each volume shall be sent as a separate document. The Technical Quote (Volume 1) and Business/Price Quote (Volume 2) must be kept separate from each other. Kept separate is defined as not including any cost/price information in the Technical Quote (Volume 1) binder. The Technical Quote must not make reference to pricing data in order that the technical evaluation may be made strictly on the basis of technical merit. Each CD or DVD submitted must contain copies of the appropriate proposal volume in two formats: pdf (Adobe Acrobat 7.0 or older) and in the original format (e.g., Word or Excel).
The Quoter must certify that each CD or DVD has been checked using the latest version of virus detection software and is virus free. The Government will accept any valid virus detection software, although
For planning purposes, if your organization intends to submit a quote in response to this solicitation, please inform the Contract Specialist of your intent by sending an email to
The signature of an official authorized to bind the Quoter shall be placed on each volume. Each volume shall be submitted as follows:
I. Technical Volume 1
An electronic copy in PDF format of the the Technical Volume shall be submitted. Quoters must organize the technical quote to follow the technical information requested in this section. The technical quote shall not contain any reference to price. Text color shall be black. Color may be used in graphics or charts for greater clarity at the Quoter's option. Text in graphics and charts shall be no smaller than 9-point.; text in tables shall be no smaller than 9-point Arial. The size and font of headers and footnotes are not dictated. No fonts may be condensed.
The page limitations for the Technical Quote are as follows: 30 pages maximum. Quoters shall use only 8.5 inch by 11 inch (210mm by 297mm) double-sided paper, single-spaced pages, with margins no less than one inch on each border; number each page consecutively; do not use a font size smaller than 9 point.
Note: A page in the technical quote that contains a table, chart, graph, etc., not otherwise excluded below, is subject to the page limitation.
The following items are not included in the overall 30-page limit:
* Cover Page * Table of Contents * Dividers * Resumes (2 page limit) * Contractor Teaming Arrangement (if applicable) * Skill Matrix/Resumes
All critical information from appendices must be summarized in the technical quote.
An individual authorized to contractually bind the quoter must sign the cover page of the Technical Volume.
Technical Evaluation Factor: Technical Capability
Quoters shall submit a detailed work plan indicating the overall objectives and the specific accomplishments hoped to be achieved, as well as the rationale for the plan and its relation to similar work performed. The quoter shall outline the plan of work, providing a description of how the project will be organized, staffed, and managed. This shall include information demonstrating the Quoter's understanding and management of important tasks, events and discussion of phases. This information must also describe the experience and qualifications of personnel who will be assigned to provide the contract. The quoter shall also describe, in detail, the methodologies that will be used, indicating level of experience, areas of anticipated difficulties and proposed solutions. The quoter shall provide a schedule of completion of the work and delivery of items specified in the SOW. Delivery schedules shall indicate any phases or segments of the program and shall be shown in terms of calendar months.
Quoters shall describe their experience in successfully performing or supporting food processing and technology requirements of similar size, scope, and complexity. Quoters shall identify other organizations with which they have acted (as a subcontractor, teaming partner, etc.) while participating in these prior efforts. Quoters shall include the degree of their involvement in these prior efforts and other information describing their experience.
Quoters shall submit information describing the experience and qualifications of personnel who will be assigned to perform the work. The information must show the composition of the task or work group and must identify any key personnel, including any consultants/subcontractors, that will be assigned to the contract; the information must identify the roles and responsibilities of each. Resumes reflecting educational background, relevant experience, and accomplishments are required for key personnel. Quoters shall also provide brief bio-sketches for the instructors proposed to provide the topical presentations and hands-on demonstrations as identified and listed in Section B, Instructional Services.
Higher consideration will be given to the Contractor(s) that are able to provide more of the equipment items identified and listed in Section A. Classroom and Pilot Processing Laboratory Facility, including equipment considered of highest priority. The equipment itemized in the quotation must be available prior to the initial delivery of the course.
From the lists identified in Section B. Instructional Services, the number of presentations and hands-on demonstrations the Contractor's qualified instructors can deliver is negotiable. However, higher consideration will be given to those Contractor(s) that are able to deliver more of the lecture topics, hands-on presentation topics and practical exercises using up to four (4) instructors. Instructors must be available prior to the initial delivery of the course.
II. Business/Price Volume 2
An electronic copy in both PDF and Excel format of the the Business/Price Volume shall be submitted. The business quote must provide sufficient detail to determine whether the quoted solution represents the best value to
Every page of the pricing volume must be numbered. There is no page limit to the pricing volume.
All total dollar amounts provided shall be rounded to the nearest cent.
III. Past Performance Volume 3
The Past Performance Volume shall describe the Quoter's success in performing contracts/orders that are similar in size, scope and complexity to the work described in the SOW. Quoters shall submit a listing of three (3) such contracts/orders completed during the last three (3) years and all contracts/orders currently in process. Contracts/Orders listed may include those with the Federal government, state and local governments, and commercial customers. Quoters with no previous past performance will be evaluated neutrally. Quoters shall submit the following past performance information: 1. name of contracting organization; 2. Contract number; 3. Contract type; 4. Total contract value; 5. Description of requirement; 6. Contracting Oofficer's name; and 7. Program manager's name and contact information. Past Performance information will be used for responsibility determination and as a risk factor against which quoters' relative rankings will be compared to assure the best value to the Government. References other than those identified by the quoter may be contacted by the Government to obtain additional information (e.g., Contractor Performance Assessment Reporting System (CPARS),
Evaluation Criteria and Basis for Award:
Award will be made to the quoters/offeror(s) whose quote(s) offer(s) the best value to the government, considering Technical Capability, Past Performance and Price. The government will evaluate Technical Capability based on how well the proposed solution meets the government's requirement to deliver the services. Past performance will be evaluated as a risk factor based on the offeror's demonstrated history of successfully providing the services.
This is an open-market combined synopsis/solicitation for equipment as defined herein. The government intends to award up to three (3) a purchase orders as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list the exception(s) and rationale for the exception(s).
Submission shall be received not later than
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to
Receipt and Acceptance of Supplies/Services:
The supplies and/or services delivered hereunder will be inspected and accepted at destination by the Contracting Officer Representative (COR) specified below. If the supplies or services are acceptable, the COR will promptly forward a report of inspection and acceptance to the payment office. If the supplies and/or services are not acceptable, the COR will document the nonconforming items/services and immediately notify the Contracting Officer.
Project Officer and Contracting Officer's Representative for this order is:
To be determined Questions concerning the pricing or terms of this order should be directed to:
Questions concerning invoice payments should be directed to:
The FDA Payment Office at 301-827-3742
The Contractor shall submit one (1) invoice for payment to all addresses in the following manner specified: (I) One original and one copy to the approving official:
U.S. Food and
(II) One copy to the Contracting Officer's Representative (COR) or other program center/office designee, clearly marked "Courtesy Copy Only."
To be determined
A. Invoices submitted under this task order contract must comply with the requirements set forth in FAR Clauses 52.232-25 (Prompt Payment) and 52.2321-33 (Payment by Electronic Funds Transfer - Central Contractor Registration) and/or other applicable FAR clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (I) Name and address of the contractor; (II) Invoice date and invoice letter; (III) Purchase Order/Task Order/Award/Number (IV) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed, including: i. Period of Performance for which costs are claimed; ii. Itemized travel costs, including origin and destination; iii. Any other supporting information necessary to clarify questionable expenditures; (V) Shipping Number and date of shipment, including the bill of lading; (VI) Terms of any discount for prompt payment offered; (VII) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/task order/award, or in a proper notice of assignment); (VIII) Name, title, and phone number of person to notify in event of defective invoice; (IX) Taxpayer identification number (TIN); (X) Electronic funds transfer (EFT) banking information, including routing transit number of the financial institution receiving payment and the number of the account into which funds are to be deposited; (XI) Name and telephone number of the FDA Contracting Officer Representative (COR) or other program center/office point of contact, as referenced on the purchase/task order; (XII) Any other information or documentation required by the purchase order/task order award; (XIII) Contractor _X__ is ____ is not required to attach an invoice log addemdum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes: i. List of invoices submitted to date under the subject award, including the following: 1. Invoice number, amount, and date submitted; and 2. corresponding payment amount and date received. ii. total amount of all payments received to date under the subject contract or order, and iii. for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.
C. Questions regarding invoice payments should be directed to the
FAR Clauses Full Text
52.217-8 Option to Extend Services (
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor before expiration of call.
52.217-9 - Option to Extend the Term of the Contract (
(a) The Government may extend the term of this contract by written notice to the Contractor any time before the contract expires. Any preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (
(b) In accordance with 52.202-1(a)(1), add the following paragraph (h): ''(h) The term ''Project Officer'' means the person who monitors the technical aspects of contract performance. The Project Officer is not authorized to issue any instructions or directions which cause any increase or decrease in the scope of work which would result in the increase or decrease in the price of this contract, or changes in the delivery schedule or period of performance of this contract. If applicable, the Project Officer is not authorized to receive or act upon any notification or revised cost estimate provided by the Contractor in accordance with the Limitation of Cost or Limitation of Funds clauses of this contract.''
(End of clause) 352.203-70 Anti-lobbying (
Pursuant to the current HHS annual appropriations act, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for (i) publicity or propaganda purposes; (ii) the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television or video presentation designed to support or defeat legislation pending before the
352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (
(a) In addition to complying with the clause in FAR 52.222-26, Equal Opportunity, the Contractor shall, in good faith, cooperate with the
(1) "Complaint" means a formal or informal complaint that has been lodged with Agency management, Agency EEO officials, the
(End of clause)
352.223-70 Safety and Health (
(a) To help ensure the protection of the life and health of all persons, and to help prevent damage to property, the Contractor shall comply with all federal, State, and local laws and regulations applicable to the work being performed under this contract. These laws are implemented or enforced by the
(1) In addition, the Contractor shall comply with the following regulations when developing and implementing health and safety operating procedures and practices for both personnel and facilities involving the use or handling of hazardous materials and the conduct of research, development, or test projects: (i) 29 CFR 1910.1030, Bloodborne pathogens; 29 CFR 1910.1450, Occupational exposure to hazardous chemicals in laboratories; and other applicable occupational health and safety standards issued by
352.227-70 Publications and publicity (
The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.
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