Notice Type: Sources Sought Notice
Posted Date: 10-JUL-14
Office Address: Department of the Air Force; Air Force Materiel Command; AFLCMC / AFSC / AFNWC - HILL AFB;. Hill AFB UT 84056
Subject: A&AS Services
Classification Code: D - Information technology services, including telecommunications services
Solicitation Number: F2DCAF2014A2014
Contact: William G. Sholler, Contract Negotiator, Phone 8017752197, Email firstname.lastname@example.org
Setaside: Total Small BusinessTotal Small Business
Place of Performance (address): Hill Air Force BaseOgden, UT
Place of Performance (zipcode): 84056
Place of Performance Country: US
Description: Department of the Air Force
Air Force Materiel Command
AFLCMC / AFSC / AFNWC - HILL AFB
NOTICE: This is not a solicitation but rather a Sources Sought Synopsis to determine potential sources for information and planning purposes only. The purpose of this Sources Sought is to conduct market research to determine if responsible sources exist, to assist in determining if this effort can be competitive and/or a total Small Business Set-Aside. The proposed North American Industry Classification Systems (NAICS) Code is 541614 which has a corresponding Size standard of $14,000,000.00. The Government will use this information to determine the best acquisition strategy for this procurement. The Government is interested in all small businesses to include 8(a), Service-Disabled Veteran-Owned, Hubzone, and Women-Owned small business concerns. The government requests that interested parties respond to this notice if applicable and identify your small business status to the identified NAICS code. Additionally, please provide any anticipated teaming arrangements, along with a description of similar services offered to the Government and to commercial customers for the past three years. Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. This sources sought shall not be construed as a formal solicitation, Invitation for Bids, Request for Proposals, Request for Quotes or an obligation on the part of the Government to acquire any products or services. At this time there are no funds allocated or set aside for the future of this requirement. Any information provided to the Government is strictly voluntary and at no cost to the Government.
The Ogden Air Logistics Complex (OO-ALC) at Hill Air Force Base, Utah is interested in receiving capability statements from qualified prospective suppliers and internal entities capable of providing Logistics Support Services for Depot Maintenance and Depot Supply Finance, Material and Production Systems and Processes in accordance with the instructions set forth in this Sources Sought. The Government is requesting information on the tasks listed below as part of its market research in the interest of obtaining capability statements for a competitive acquisition from qualified contractors. The North American Industrial Classification System (NAICS) code is 541614. The small business size standard is $14M (average annual gross revenue for the last three fiscal years not to exceed $14M). Based on the size standard established for the Logistics Support Services, please provide whether or not your company is small or large. All vendors are encouraged to respond. If your company is a small business concern, please indicate what type of small business. Types of "small business concerns" include small business, veteran-owned small business, service-disabled veteran-owned small business, HUB Zone, small disadvantaged business, and women-owned small business. If business size is transitioning to other than "Small Business" in the next 90 days, please indicate such.
In rendering the foregoing services, outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and/or services to complement the Government's technical expertise in accomplishing its mission. The nature of this work will at times require the contractor be capable of quick response to stringent deadlines.
The purpose of this Sources Sought is to receive feedback from industry in regard to the following, and is in support of market research. Information is being gathered to determine if more than one supplier has the capability to fully meet the Government's stated requirements.
Requirement The required support will fall into the category of Logistics Support Services for Depot Maintenance with the following subcategories: Material research and analytical support, material and financial error reporting, depot maintenance production support, depot maintenance material support, and hazardous material control. Personnel will be located at Hill AFB, Utah.
This requirement falls within the Department of Defense Contract Security Classification Specification. All contractor employees who do not have a personnel security clearance must be eligible for a security clearance in areas that a secret clearance is required for access. The Contractor shall provide personnel with secret facility security clearances at least 30 days prior to beginning operations. Operations are estimated to begin 1 March 2015.
Material Research and Analytical Support Material research and analytical support - The Contractor shall research and analyze data for current and future workload costs and gather data for lean initiatives, bid proposals or process improvements. The Contractor shall identify and resolve material, financial, and production issues in the OO-ALC's depot maintenance and depot material areas, including those of a classified nature. Applicable data systems accessed include:
* Stock Control and Distribution (SC&D) Suite of systems * Depot Industrial Financial Management System (DIFMS), as it directly relates to the Navy Inventory Material Management System Suite (NIMMS/ATV-ABOM) * Data Storage System (DSS) * DMAPS Data Store (DDS) * Air Force Material Ordering Systems (G402A) * Job Order Production Master System (G004L) * Program Depot Maintenance Scheduling System (PDMSS/G097) * Labor Standard Mechanization Maintenance (E046B) * Inventory Tracking System (ITS/G337) * Maintenance Repair and Overhaul System (MRO) * Depot Maintenance Material Support System (G005M) * DOD EMALL * End Item Tracking system (G019C) * Enterprise Environmental Safety and Occupational Health Management Information System (EESOH) * F-22A GOLD Application Production system * Stock Control System Requisition and Receipt Processor (D035A) * Financial Inventory Accounting and Billing System (FIABS) (D035J) * Wholesale and Retail Receiving/Shipping System (WARRS) (DO35K) * Master Item Identification System (D043A) * NAVAIR Industrial Material Management System (NAVAIR) * IBM Cognos Business Intelligence and Financial Performance Management (Cognos BI and FPM) * Federal Logistics information system (FEDLOG) * Waste Inventory Tracking System (WITS) * Electronic Facilities Equipment Management System (EFEMS)
Material and Financial Error Reporting The Contractor shall research and resolve material and financial error reports and shall provide customer support to production shops in correction of the errors. Material errors (i.e., orders specifying wrong quantity or wrong part number) shall be corrected within 3 business days subject to self-discovery during accomplishment of the requirement. Financial errors to AFMCI 65-101 paragraph 1.8.5-1.8.7 shall be corrected within 60 calendar days. The SC&D and DMAPS suite of systems is required and will be used to correct the following error reports:
* ABOM/NIMMS - 230 Reports, AWP Exception Report * DCAST - 507 Reports * DIFMS 7310 - 469 Report 7310 - 472 Report 7310 - 478 Report 7310 - 484 Report
Depot Maintenance Production Support The Contractor shall perform end item repair planning and scheduling functions and resolve or refine current methods in the repair processes IAW AFI 21-101, AFI 21-101 AFMC Supplement, and AFMI 21-156. The contractor shall: * Develop Work Control Documents (WCDs) * Maintain Impresa and PDMSS planning documents for Management of Items Subject To Repair (MISTR) production end items. * Maintain Bills of Material (BOM) * Develop and maintain an End Item Sales Price (EISP) to establish the end items in the MISTR process. * Research, create, and input Temporary Work Requests (AFTO 206s). * Schedule, attend, and take minutes of Production Planning Team (PPT) Meetings to determine workload requirements for future workloads, to discuss Memorandums of Agreement (MOA), Statements of Work (SOW) and Price and Availability (P&A). * Monitor the Material Processing System (MPS) to review, analyze, and resolve unplanned material orders. * Create, review, analyze and perform record maintenance for AFMC nonconforming technical assistance (AFTO 202) documents applicable to weapon system workloads. * Research and analyze Bench Stock Levels (BSLs) used to support different weapon systems. Determine usage factors and the end items for which these parts are used and recommend BSL Stock numbers to be added, reduced, or deleted. * Conduct 'root cause' analyses of material cost increases; and identify, research and analyze abnormal material, labor or financial cost trends. * Submit and track weapon system engineering dispositions NLT end of shift after receipt from production. - Research and analyze inputs, status, transactions, and completions. Submit engineering dispositions NLT end of shift after receipt from production. - Using MS Office Suite, Visio, and other programs, provide weekly graphs and charts (e.g., planning, scheduling, production, and management) on the first business day of the following week, no later than close-of-business, for the prior week's activities. - Production Planners will provide labor and material standards, shop capability, work control documents and associated data to accomplish production processes. The Planning function will require technical knowledge of data systems, production processing methodology for various end items, the ability to interpret directives and complete understanding of management objectives related to depot maintenance. - Schedulers must be able to use the tools provided by Planners to ensure proper shop loading of end items and manpower, the acquisition of the component parts required by the production shops to produce serviceable end items, and a measurement capability of the shop's performance. Scheduling personnel are active members of the Pre-production and Production Planning Teams, and as such, support the Planning function in the depot production process.
Depot Maintenance Material Support The Contractor shall accomplish depot supply material functions IAW AFI 32-7086, AFI 23-101, AFMCI 21-130, and their applicable Hill Supplements. The Contractor shall:
* Order, receive, store, issue, and transport Consolidated Sustainment Activity Group (CSAG)-owned material, contractor-furnished material, and HAZMAT. Conduct inventory on stored material, including hazardous items for various CSAG shops at Hill AFB. This task includes manual lifting of over 50 pounds, operating general/special purpose vehicles to include forklifts, and the delivery or pickup of material located in depot supply or other outlying areas. * The Contractor shall transport and issue classified material. * Provide maintenance material operations to include being proficient with and utilizing the Enterprise Environmental Safety and Occupational Health Management Information System (EESOH) to authorize, order, receive, issue and account for hazardous material. The contractor shall furnish management reports on Hazardous Material using IBM Cognos BI and FPM. The reports shall identify re-order materials, shelf life, inventory, and backorder status. * Conduct research of catalog databases and information to locate most cost effective available substitutes and new products. Determine stock levels needed for recurring and specialized items based on usage, inventory, project demands, seasonal demands, changing customer needs and project depletion. Use ABOM/NIMMS and DO35K to order and track common items used on military weapon systems. * Material Support Technicians will provide comprehensive and effective material support to designated maintenance shops in the form of item research, order placement and material handling through the Shop Service Center (SSC). Perform customer order, front-end Job Order Number (JON) edits on all requirements submitted by supported maintenance shops, maintains appropriate on-hand stock levels to support production. Take action to ensure SSC stocks are replenished when required, manages SSC/shop stocks including bench stocks and floating stocks/spares.
Hazardous Material Control * The contractor shall ensure all Hazardous Material (HM) is ordered, inventoried, labeled, tracked, transported, and issued under procedures established by the Hazardous Material Distribution Support Center (HDSC). The contractor shall transport and store HM on base in its original container, with the yellow sticker issued by the HAZMART affixed to the container. * Basic Hazardous Material Management Process (HMMP) training shall be completed prior to contractor personnel transporting or using any potentially hazardous materials on the installation. * The contractor shall store HM in the process and manner for which it is intended by the manufacturer and as authorized by the HAZMART. The contractor shall follow manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, to include flammable and combustible liquids as identified in AFI 32-7086 and NFPA 30. The contractor shall maintain housekeeping /storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential FOD or fire hazard, and shall inventory all HM lockers for expired materials. * The contractor shall collect and transfer spent, used, and expired HM to a collection container. The collection container must be labeled with the contents, date, company name, responsible point of contact, and phone number. The contractor shall discard these HM containers into a designated HM waste site. * The contractor shall provide to the COR a Monthly Status Report (MSR) of hours worked, along with status of those projects being supported. The monthly report shall be submitted no later than the 5th business day of the following month for which services were provided. The MSR shall be in accordance with CDRL A001 and in a format agreed to by the COR.
The response should also include the following Business Information in addition to the capability statements: 1) Sources Sought Number 2) DUNS Number 3) Company Name 4) Company Address 5) Company Point of contacts, Phone, FAX, and Email Address. POC's should include individual(s) who is(are) duly authorized in managing any/all technical issues and/or questions, and individual(s) who is(are) authorized in managing any/all contractual issues and/or questions. 6) Type of Company (i.e. small business, large business, educational institution, etc.) The final date to submit questions for this Sources Sought is 08/02/14. Please submit all information to the following: AFSC OL:H/PZIMA, Attention: William Sholler; email@example.com