News Column

Work Order Interface with Geographic Information System (GIS)

June 9, 2014

Project Status : Active Project Phase : Execution Project Location : United States Total Cost : $170,000 Description : Department/Division: Finance/Information Systems Project Description and Reason Necessary: Assembly units are groups of parts that fit together to form a replaceable unit. Beaches Energy currently uses Autocad to design/draw/draft electric system assembly units. Beaches Energy Services staff must then enter the completed components specified in the Autocad drawings into the GIS system. In addition, the drawings must also be entered into the HTE Work Order application in order to capture the costs (labor, materials, overhead) of system additions or disposals and transmit that information to the City s financial records. Once the assembly units are installed or removed from the electric system, the as-builts are drawn in the GIS in order to specify their locations on system maps. The ESRI system is completely separate from the HTE Work Order application, therefore, data must currently be entered and updated separately in the two systems. The two systems are not integrated and are unable to communicate with each other. This project will eliminate the need for duplicate data entry by creating an interface between Beaches Energy s GIS/mapping system and the City s work order and financial systems, providing better data entry accuracy, as well as considerable time savings. This project is critical as the utility moves toward future system automation. Telvent/Schneider Designer software is a component that will link the utility side of the GIS system and maps to the HTE Work Order application. The software will allow a user in the GIS system to enter a work order requesting the installation or removal of an assembly unit through the mapping system which will interface with the HTE system, automating the creation of a work order, and populating data necessary to record additions and disposals to the fixed asset subsidiary ledger. Similarly, an HTE work order would feed data to the GIS/mapping system through the interface, updating the map for as-built information, upon completion of the construction work order. The HTE work order system is already integrated with payroll, purchasing/inventory and financial applications. Although this application will be ultimately administered by Information Systems, the primary users of the system will be Beaches Energy. Funding Source: Beaches Energy Services Operating Revenues

Project completion date : 2016-06-30 12:00:00


Address : 11 North Third Street Jacksonville Beach, FL 32250 USA Website :

Country :United States

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Source: TendersInfo (India)

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