News Column

Combine Solicitation - Inter-Area Fiber Optic Cable Installation

May 30, 2014



Notice Type: Combine Solicitation

Posted Date: 29-MAY-14

Office Address: Department of the Air Force; AFICA; 31st Contracting Squadron - Aviano; 31st Contracting Squadron (Aviano)Via Pordenone 33081 Aviano (PN). 33081

Subject: Inter-Area Fiber Optic Cable Installation

Classification Code: D - Information technology services, including telecommunications services

Solicitation Number: FA5682-14-Q-0008

Contact: Matt Mayo, Contract Administrator, Phone 0039434307969, Email matthew.mayo@us.af.mil - Anthony Di Crescenzo, Phone 3146327176, Email anthony.di_crescenzo@us.af.mil

Setaside: N/AN/A

Place of Performance (address): Aviano Ab, ItalyAviano, 1

Place of Performance (zipcode): 33081

Place of Performance Country: IT

Description: Department of the Air Force

AFICA

31st Contracting Squadron - Aviano

DEPARTMENT OF THE AIR FORCE

31ST FIGHTER WING (USAFE)

20 May 2014

FROM: 31st Contracting Squadron/LGCB

Via Pordenone 89/b, Bldg 600, Area "E"

Aviano Air Base

33081 Aviano (PN) Italy

SUBJECT: Request for Quotes (RFQ) FA5682-14-Q-0008, Inter-Area Fiber Optic Cable Installation, Aviano AB

This is a combined synopsis/solicitation for the design and installation of an inter-area fiber optic cable at Aviano AB, Italy. It is prepared in accordance with the format in FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation on FedBizOpps. The resultant contract from this solicitation will result in a Firm Fixed-Price Contract. A written solicitation will not be issued.

You are invited to submit your best quotation for the aforementioned requirement as per the attached Statement of Objectives (SOO), dated 05 March 2014.

Quotations are due in this office by 12:00 p.m. (CET) on 30 June 2014. Quotations may be hand delivered (no receipt released), e-mailed or faxed. It is important that you cite the RFQ number in your correspondence. Any offer must be exclusive of taxes. Our payment term is net 30 days from the acceptance of the service rendered and or submission of related invoice.

Site visit : A site visit will be held on 11 June 2014 at 09:00 hrs at Aviano, AB. The meeting spot shall be at the LVIS Gate, across the street from Ristorante Al Baffo. ( Localita Tornelli, 17 , 33080 Roveredo in Piano , Italia ) This site visit is NOT mandatory. Offerors planning to attend the site visit are required to confirm attendance with the Contracting Office.

Submit offers and any questions to the following:

TSgt Matthew Mayo: mailto:matthew.mayo@us.af.mil

Capt Alan Davis: mailto:alan.davis.9@us.af.mil

Fax: +39-0434-30-8557

Commercial Telephone number: +39-0434-30-7969 or +39-0434-30-7142

DSN: 314-632-7969 or 314-632-7142

Attachments:

1) Pricing Schedule

2) Statement of Objectives (SOO), dated 05 March 2014

The Following Federal Acquisition Regulation (FAR) provisions are applicable to this solicitation:

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://farsite.hill.af.mil

(End of Provision)

FAR 52.212-1 -- Instructions to Offerors - Commercial Items (Apr 2014)

Addendum to FAR Clause 52.212-1:

Proposals shall include the following items.

* 1. Pricing Schedule (Attachment 1). Offeror shall complete all required fields.

* 2. Performance Work Statement, detailing proposed solution to objectives outlined in the attached Statement of Objectives (Attachment 2).

* 3. Test Plan, prepared in accordance with criteria identified in paragraph 4.2.3 of the attached Statement of Objectives (Attachment 2), and other applicable fields.

* 4. Completed Representations and Certifications as required in FAR 52.212-3 with Alt 1

(accessible at http://farsite.hill.af.mil). Registration in the System for Award Management at https://www.sam.gov/portal/public/SAM/ meets this requirement.

1) In addition to the minimum qualification required as per pargraph 3.0 of the Statement of Objectives (SOO), dated 5 March 2014, the contractor shall submit the following:

(a) Chamber of Commerce certificate, proving the authority of the firm to operate in the specific business sector of the instant solicitation. Not older than 90 days from date of proposal.

(b) Evidence of up to 2 contracts performed within the last 3 years that involved substantially the same work/trades, complexity as the instant contract. This shall contain the client's name, total annual amount, brief but exhaustive description of work tasks involved to demonstrate experience of the firm with this solicited service.

(c) List of any subcontractors intended to be used for performance of the service with service that they will be entrusted with. Prime contractors are responsible to ensure that subcontractors possess all the necessary requisites.

(d) Brief description of Quality Control Process or Current ISO 9001:2008 Certificate

(e) Contract execution plan which exhaustively describes how the offeror intends to satisfy all the requirements of the Statement of Objectives dated 05 March 2014, attachment 2.

(f) Organizational chart with total number of personnel and identification of key positions responsible for services including position responsible for quality control and line of supervision.

52.212-2 -- Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a firm fixed-price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical

2) Price

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR Clause 52.212-2

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors' technical proposals will be evaluated on a Acceptable/Not Acceptable basis. By submission of its offer in accordance with the instructions provided in clause 52.212-1, Instructions To Offerors, the offeror accedes to the terms of this RFQ and all such offers shall be treated equally except for their prices and technical proposals. Offerors must clearly identify any exception to the RFQ terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Initially, offers shall be evaluated on a Acceptable/Not Acceptable basis to ensure the offerors proposed technical solution satisfies the Government's requirement, as outlined in the attached Statement of Objectives (Attachment 2). All offers that do not meet the Acceptable/Not Acceptable criteria will be removed from competition. Secondly, the offers will be ranked according to the proposed price identified in the Pricing Schedule.

B. If the lowest price offeror is judged to have a technically acceptable proposal, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to the offeror without further consideration of any other offers.

The following FAR clauses apply to this acquisition and will be incorporated into any resultant contract:

CLAUSES INCORPORATED BY REFERENCE

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jul 2013)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Aug 2013). The following additional FAR clauses cited in the clause are applicable:

52.203-6 Restrictions on Subcontractors Sales to the Government (Sep 2006)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013)

52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jul 2012)

52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)

52.222-41 Service Contract Act of 1965 (Nov 2007)

FAR

52.202-1 Definitions (Jan 2012)

52.203-3 Gratuities (Apr 1984)

52.204-4 Printed or Copied Double Sided on Recycled Paper (May2011)

52.204-7 System for Award Management (Jul 13)

52.203-13 System for Award Management Maintenance (Jul 2013)

52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)

52.211-6 Brand Name or Equal

52.215-5 Facsimile Proposals (Oct 1997)

52.217-5 Evaluation of Options

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

52.223-18 Encouraging Contract Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000)

52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran- Representation and Certification (Dec 2012)

52.229-6 Taxes-Foreign fixed Price Contracts

54.237-1 Site Visit (Apr 1984)

52.232-19 Availability of Funds for the Next Fiscal Year

52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)

52.233-3 Protest After Award (Aug1996)

52.247-34 F.O.B. Destination (Nov 1991)

52.252-4 Alterations in Contract (Apr 1984)

52.252-5 Authorized Deviations in Provisions (Apr 1984)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

DFARS

252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Jan 2009)

252.203-7005 Requirements Relating to Compensation of Former DoD Officials (Nov 2011)

252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.204-7004 Alternate A, System for Award Management (May 2013)

252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009)

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the government of a Terrorist Country (Dec 2006)

252.215-7007 Notice of Intent to Resolicit (Jun 2012)

252.215-7008 Only One Offer (Jun 2012)

252.225-7012 Preference for Certain Domestic Commodities (Jun 2010) 252.225-7036 Buy American Act--North American Free Trade Agreements--Balance of

Payments Program (Dec 2010)

252.225-7041 Correspondence in English (Jun 1997)

252.225-7042 Authorization to Perform (Apr 2003)

252.229-7000 Invoices Exclusive of Taxes or Duties (Jun 1997)

252.232.7003 Electronic Submission of Payment Requests (Jun 2012)

252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

252.232-7008 Assignment of Claims (Overseas) (Jun 1997)

252.233-7001 Choice of Law (Overseas) (Jun 1997)

252.243-7001 Price of Contract Modifications (Dec 1991)

252.243-7002 Requests For Equitable Adjustment (Dec 2012) 252.247-7023 Transportation of Supplies by Sea (Jun 2013)

252.247-7023 Transportation of Supplies by Sea Alternate I (Mar 2000)

252.247-7024 Notification of Transportation of Supplies by Sea (Mar 2000)

AFFARS

5352.223-9000 Elimination of Use of Class 1 Ozone Depleting Substances (Nov 2012)

5352.223-9001 Health and Safety on Government Installations (Nov 2012)

5352.225-9004 Submission of Offers in Other Than United States Currency (Jun 2006)

5352.242-9000 Contractor Access to Air Force Installations (Nov 2012)

The following clauses and provisions apply to this solicitation and are filled in as follows:

FAR 52.233-2 Service of Protest (Sep 2006)

31st Contracting Squadron/LGCB

Via Pordenone 89/b, Bldg 600, Area "E"

Aviano Air Base

33081 Aviano (PN) Italy

DFARS 252.229-7001 Tax Relief (Jun 1997)

NAME OF TAX: _________________ RATE (PERCENTAGE): _____

! ! !

!

DFARS 252.229-7003 Tax Exemptions (Italy) (Mar 2102)

(iii) The following fiscal code(s): 91000190933.

AFFARS 5352.201-9101 Ombudsman (Mar 2012)

Primary Command Ombudsman:

Mr Douglas Guldan

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: mailto:douglas.guldan@us.af.mil

DSN: (314)480-2209

COMM: 0049-6371-47-2209

Alternate Command Ombudsman:

Ms. Heidi Hoehn

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: mailto:heidi.hoehn@ramstein.af.mil

Tel: (49)-6371-47-9330, Fax: (49)-6731-47-2025

ATTACHMENTS:

* 1) Price Schedule

* 2) Statement of Objectives dated 5 March 2014

FA5682-14-Q-0008, Attachment 1

PRICE SCHEDULE

! CLIN ! DESCRIPTION ! QTY ! UNIT ! PRICE !

! 0001 ! Provide all labor, materials, and equipment necessary to design and install a 12-strand Single Mode Fiber Optic Cable between Area 1 and Area F, Aviano AB, and provide a year-long maintenance service in accordance with the objectives identified in the attached Statement of Objectives, dated 05 March 2014. Period of Performance: 15 Jul 2014 - 14 Jul 2015 ! 1 ! Lot ! !

! 1001 ! Provide all labor, materials, and equipment necessary to provide a year-long maintenance service in accordance with the objectives identified in paragraph 4.1(b) in the attached Statement of Objectives, dated 05 March 2014 for Option year 1. Period of Performance: 15 Jul 2015 - 14 Jul 2016 ! 1 ! Lot ! !

! 2001 ! Provide all labor, materials, and equipment necessary to provide a year-long maintenance service in accordance with the objectives identified in paragraph 4.1(b) in the attached Statement of Objectives, dated 05 March 2014 for Option year 2. Period of Performance: 15 Jul 2016 - 14 Jul 2017 ! 1 ! Lot ! !

! 3001 ! Provide all labor, materials, and equipment necessary to provide a year-long maintenance service in accordance with the objectives identified in paragraph 4.1(b) in the attached Statement of Objectives, dated 05 March 2014 for Option year 3. Period of Performance: 15 Jul 2017 - 14 Jul 2018 ! 1 ! Lot ! !

! 4001 ! Provide all labor, materials, and equipment necessary to provide a year-long maintenance service in accordance with the objectives identified in paragraph 4.1(b) in the attached Statement of Objectives, dated 05 March 2014 for Option year 4. Period of Performance: 15 Jul 2018 - 14 Jul 2019 ! 1 ! Lot ! !

!

Company Name:____________________________

CAGE Code:______________________________

DUNS Number:____________________________

Registered in SAM Y/N

FA5682-14-Q-0008, Attachment 2

STATEMENT OF OBJECTIVES

FOR

INTER-AREA FIBER OPTIC CABLE INSTALLATION

AT

AVIANO AIR BASE, ITALY

5 MARCH 2014

* 1.0 INTRODUCTION. This Statement of Objectives (SOO) defines the requirement for a turn-key solution to establish a redundant optical fiber path for inter-area connection. The current network services running from Area F to the users in Area C, Area E, Area 2 and Area 1 are supported by a daisy chained Fiber Optic Cable (FOC). There is no redundant path back to the base (Area F). This requirement is to provide users in the daisy chain with a redundant path consisting of a 12-strand Single Mode FOC.

2.0 REQUIREMENTS.

2.1 General Requirement: Install a 12-strand Single Mode Fiber Optic Cable between Area 1 and Area F. Provide a maintenance service.

2.2 Specific Requirement: The technical solution and costing for the fiber optic cable should consider the following specific requirements and conditions:

* 2.2.1 Permits: Where a MH/Duct system and/or trenching are required, the Contractor shall be responsible to coordinate, complete and process all permits required to complete the installation.

* 2.2.2 Environmental Management: The Contractor shall comply with the most stringent environmental federal, state, and local (Italian) laws and regulations. The contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Aviano AB. The Prime Contractor shall ensure that their sub-contractors (if any) comply with these specifications.

* 2.2.3 Quality Assurance : The Contractor shall provide Quality Assurance Support for the entire life of the project. The Contractor shall be responsible for correcting any deficiencies that are found.

* 2.2.4 Fiber Optic Tests: See Appendix A, "Test Plan Aviano Inter-Area Fiber Optical Cable Installation". All test results must be provided to government in English.

* 2.2.5 Optical Attenuation: End to end attenuation tests shall be conducted on all fiber optic cable strands. Tests shall be accomplished to ensure the installed cable is within the specified parameters.

* 2.2.6 Distance. Test to determine the installed cable length between optical patch panels. All strands of all fiber optic cables shall be tested.

* 2.2.7 Signal Quality: The Contractor shall maintain the integrity and the signal quality of the fiber optic cable and strands at all times.

* 2.2.8 Test and Acceptance/Installation Test Plan. The Contractor shall provide a test plan as to how the system shall be pre-tested, in-progress-tested and post-tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service. The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

3.0 MINIMUM QUALIFICATIONS. All qualifications shall be submitted by the contractor for verification by the government.

3.1 Minimum Contractor Qualifications. All work shall be performed by and all equipment shall be furnished and installed by an experienced Telecommunications Contractor, hereafter referred to as the Contractor. The Contractor shall have the following qualifications in Telecommunications Systems installation:

3.1.1 Contractor shall have a minimum of 3 years' experience in the application, installation and testing of the specified systems and equipment.

3.1.2 All supervisors and installers assigned to the installation of this system or any of its components shall have experience with each equipment manufacturer that they are qualified to install and test the provided products.

3.1.3 All installers assigned to the installation of this system or any of its components shall have a minimum of 3 years' experience in the installation of the specified fiber optic cable and components.

3.1.4 The equipment and hardware provided under this contract will be from manufacturers that have a minimum of 3 years' experience in producing the types of systems and equipment specified.

4.0 PROJECT. Aviano currently uses a 60-strand FOC to connect the outlying areas. The aim of this project is to create an alternate path using a 12-strand Single Mode (SM) Fiber Optic Cable (FOC). The new cable path must NOT coincide with the existing fiber path connecting Area F to Area 1. To provide best redundancy, a minimum distance of 50 feet between the existing path and the proposed path must always be maintained. To minimize cost, recommend using the shortest distance possible and maximizing use of existing ducts. Inside the Area F and Area 1 compound, the cable shall be run in existing manhole (MH) and duct system.

4.1. Scope. The scope consists of two parts, the installation of the Fiber Optical Cable; and, the maintenance of the cable after the install.

* a) Installation. The requirement for the contractor is to provide a 12-strand FOC connection from building 110, Area A1, to Area F. The location of termination in Area F can be determined after mutual agreement by the contractor and the government representative. The contractor is allowed to choose the best path. It stands to reason to make the connection as short as possible, but availability of ducts and duct space may dictate a longer path, provided that it allows for a cheaper solution. It is up to the contractor to determine whether duct space needs to be created, can be rented, or is already owned by contractor. Inside the Area F and Area A1 compound, the cable will be run in existing maintenance hole (MH) and duct system.

* b) Maintenance. Contractor will provide all preventative maintenance and repair of the FOC once the connection is in place and after the warranty period for the installation has ended. Additionally, the contractor will be required to troubleshoot and repair any damages to the cable not under the preventative maintenance work in order to restore the FOC to full working order.

4.2. Installation: The new cable path must NOT coincide with the existing fiber path connecting Area F to Area 1. To provide best redundancy, a minimum distance of 50 feet between the existing path and the proposed path must always be maintained. To minimize cost, recommend using the shortest distance possible and maximizing use of existing ducts. Inside the Area F and Area 1 compounds, the cable will be run in existing, government owned maintenance hole (MH) and duct system. 4.2.1. Cable Termination: The 12 strand fiber optic cable will be terminated in existing equipment racks/cabinets located in B110 in Area A1 and Area F. SC type connectors must be used for the termination.

4.2.2. Warranty. The warranty is for one year after the delivery and covers all workmanship and materials.

4.2.3. Deliverables. The following deliverables will be provided to the government: test results, drawings of the cable path and Butterfly drawings of any manhole/handhole installed. The precision of the location of the cable path and manhole/handholes should be less than plus or minus 3 feet and must be GPS derived. All drawings should be in ".shp" file format and provided on CD/DVD.

4.2.4. Project Management.

4.2.4.1. Schedule. For the cable installation, Contractor must provide a schedule in English before the start of the project. Updates must be provided whenever changes are made during the project.

4.2.4.2. Progress Reports. Weekly progress reports are to be provided in English by email or in hard copy.

5. PARTICIPANTS

31st Contracting Squadron, Aviano AB; 31st Communications Squadron, Aviano AB; 38 ES/ENIE, Tinker AFB, OK

6. contactS

31 CS/SCXP: EVERT A. DIKS, GS-11, USAF

31 CONS, Contracting Officer: ALAN P. DAVIS, Capt, USAF

7. APPENDICES

a) Appendix A: Test Plan Aviano Inter-Area Fiber Optical Cable Installation

b) Appendix B: Conceptual Drawing Inter-Area Fiber Optical Cable Installation

Appendix A: Test Plan Aviano Inter-Area Fiber Optical Cable Installation

As part of Test Performance, Contractor will inspect and test all systems to include the ducts and FOC to ensure the system meets all specifications. To ensure the fiber cables meet manufacturer's specifications, all fiber installed under this project will be tested with a FLUKE DTX1800 cable analyzer. Contractor will support any further Government testing or inspections as deemed necessary by the 31 CS/SCXP.

Contractor will furnish and support all test equipment to include the FLUKE DTX1800 cable analyzer along with personnel to support and conduct the test. This unit has both power meter and OTDR capabilities and meets all manufacturer's requirements to test and certify the Fiber Optical Cable (FOC) in accordance with industry standards.

Testing

Testing will support all in-progress testing to include excavations, splices, and traditional fiber optic testing. Excavations will be inspected for compliance with all installation and safety standards. Splices will be tested for any faults using cable testing with inspections prior to sealing. FOC testing will be performed in accordance with TIA 526-7-(2002) Measurement of Optical Power Loss of Installed Single-mode Fiber Cable Plant. These tests include both an Optical Time Domain Reflectometer (OTDR) and Optical Power Meter verification. OTDR test is conducted to validate power loss (attenuation) along with any other anomalies. Power meter tests will be bi-directional. Test results will be provided in raw data, PDF and paper. Test results will include optical attenuation (bi-directional Power Meter test) and distance (OTDR).

Pre-Test:

* Prior to installation, the fiber optic cable will be visually inspected for any damage.

* Will test fiber optic cable for continuity by utilizing a Visual Fault Light.

* Manhole and duct system will be inspected for duct availability and any other issues that could prevent the installation.

* Will inspect the rack space in both facilities to ensure there is sufficient space for the FODP.

In-Progress Test: to include excavations, splices, and traditional fiber optic testing. Cable has only 12-strands that have to be tested.

Post Test:

* We will utilize a FLUKE DTX1800 with single mode fiber optic modules to perform bi-directional power meter tests. Each strand will be tested in both directions and both single mode wave lengths.

* A FLUKE DTX1800 with OTDR module will be used to test the 72-strands in one direction.

* A visual inspection will be performed to ensure FODP's, cables in manhole for labeling, bonding to ground.

Appendix B: Conceptual Drawing Inter-Area Fiber Optical Cable Installation

! Area D !

!

! Area D !

!

! Area C !

!

Link/URL: https://www.fbo.gov/spg/USAF/USAFE/31CS/FA5682-14-Q-0008/listing.html


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