Notice Type: Sources Sought Notice
Subject: D-- Data Center Move
Classification Code: D - Information technology services, including telecommunications services
Solicitation Number: D14PS00224
1. Best practices for physically relocating computer facility equipment for the three possible move scenarios shown below. The computer facility move must be done in the most cost-effective manner, while at the same time maximizing system uptime in each scenario.
A. Scenario 1: BEA would remain in the current building, but relocate everything in the existing 1st floor Computer Facility to the Mezzanine level. Servers, Data, UPS, Telecommunications equipment, and telecommunications circuits will all move to a different location within the current building.
B. Scenario 2: Both BEA offices and the computer facility would relocate to a new location. C. Scenario 3: BEA would implement a combination of Scenario 1 or Scenario 2 and move more than 75% of the Local Area Network assets, currently located within the 1st floor Computer Facility at
2. Provide industry best practices for the most appropriate phases and alternatives for each of the scenarios listed above, to include appropriate cooling and power equipment.
3. Provide Rough Order of Magnitude (ROM) estimates of schedule, downtime and costs for each scenario, phase and alternative.
4. Provide industry best practices for any new equipment that may be needed to help reduce downtime for each scenario.
5. Provide a general description of Pros (opportunities) and Cons (risks) for each scenario and alternative. Additionally, provide Pros and Cons to a variety of possible remote data centers currently under consideration (scenario 3).
6. In the cases of remote data centers (scenario 3), provide recommendations and best practices for the type of telecommunications circuits; including recommendations for bandwidth and diversity to facilitate circuit redundancy.
7. Provide recommendations for networking devices such as switches and routers appropriate to support recommended telecommunications circuits in a redundant manner.
8. Regardless of the scenario chosen, the relocation should be complete within three (3) months.
BACKGROUND BEA is one of the world's leading statistical agencies. Although it is a relatively small agency, BEA produces some of the most closely watched economic statistics that influence the decisions made by government officials, business people, households, and individuals. BEA's economic statistics, which provide a comprehensive, up-to-date picture of the U.S. economy, are key ingredients in critical decisions affecting monetary policy, tax and budget projections, and business investment plans. The cornerstone of BEA's statistics is the national income and product accounts (NIPAs), which feature the estimates of gross domestic product (GDP) and related measures.
BEA is an agency of the
BEA adheres to a strict data release schedule http://www.bea.gov/newsreleases/general/pdf/2014rd.pdf. Extended downtime will adversely impact BEAs ability to perform its mission to release these statistics in a timely manner.
BEA is currently located in a leased, commercial office building at
o Approximately 60 physical file and application servers
o 16 SAN chassis and SAN switches
o Associated network switches, firewall and other IT security equipment.
o Internet, WAN, and voice telecommunications circuits and associated terminating equipment.
o Physical fiber cable plant connecting access-later network switches to data center core-layer network switches,
o Total equipment power and AC load is 30KW.
After consolidation, the space needed for the Computer Facility will be reduced from 3300 square feet to 1200 square feet, and house approximately 12 racks total. In scenario 3, 4 racks will need to remain at BEA HQ, and 8 will be located at a remote data center. The specific remote data center has yet to be determined.
STATEMENT OF ANTICIPATED NEED OCIO is seeking assistance in determining the best course of action to use in moving and/or procuring additional data center equipment for each of the 3 scenarios listed above.
Submission: Interested contractors are requested to submit a response by
Submissions should be in a Microsoft Office compatible format (i.e., Microsoft Word, PowerPoint, Excel, etc.) or Adobe Acrobat and not contain text smaller than 11 font. The maximum file size of the submission shall not exceed 8 MB. Tables, graphs, etc. will count against the total page count. Font size smaller than 11 may be used to label tables and graphs, but may not be smaller than 8 font. All data received in response to this Sources Sought Notice that are marked or designated as corporate or proprietary information will be fully protected from release outside the
Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All Government and contractor personnel reviewing
No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation. In order to protect the procurement integrity of any future procurement, if any, that may arise from this announcement, information regarding technical point of contact will not be given and no appointments for presentations will be made. Please refer all questions/comments to the Contracting Officer,
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