Notice Type: Sources Sought Notice
Subject: Continuous Evaluation Program Security Survey System
Classification Code: 70 - General purpose information technology equipment
Solicitation Number: SAQMMA14SS0001
Place of Performance (address): Washington DC Metropolitan AreaWashington, DC
Place of Performance (zipcode): 20520
Place of Performance Country: US
The Security Survey System must have the ability to create and manage multiple surveys. Surveys must be able to utilize text boxes, radio buttons (yes/no), scales (on a scale of X to X), multiple choice questions allowing multiple answers, and branching questions. Surveys must be able to be managed including having multiple surveys, question pools, randomly assign questions to surveys, developed reference support (recipient must recommend X number of other users to receive surveys), assign values or weighting to questions, assign triggers to questions, assign notifications for trigger results (via e-mail or other means), and manage trigger notifications (group or role to route triggered event).
The Security Survey System must have the ability to create and maintain instructions / help files. The system must allow for instruction / help files to be created and associated with a certain part of the system including user profiles and surveys. The system must support maintaining instructions / help file that could include instructions on related policies, general guidance, links to other resources such as SharePoint, detailed system functions, and contact information to obtain further information or directly contact support (e-mail link).
The Security Survey System must have the ability to manage the survey process. The system must be able to send out surveys both manually and automated based upon rules. The rules must be configurable based upon defined criteria, such as dates. The system must allow a survey to be manually taken back and rerouted to a different user. The Security Survey System must have the ability to manage and view completed security surveys. The system must allow a rejected survey to be rerouted to a different user. The Security Survey System must have the ability to allow a recipient of a survey to receive and track one or multiple surveys assigned to them, reject a survey (with reason / comment), save survey in progress, see percent complete of a survey, spell check survey, access previously completed surveys, e-mail copy to self, print copy, and access instruction / help files. The Security Survey System must have the ability to track and report on surveys in progress and completed. The system must track status of surveys (opened, percent complete), automated and manual sending of e-mail notifications to survey recipients (new survey, incomplete survey, and deadlines). The system must have reporting functions on both the survey process and survey results. The system must have the ability to prioritize surveys for review based upon results of a survey and defined by triggers. So the answering of a triggered question in a certain manner could result in an action for a user to review that survey within X days. If that survey is not reviewed, a notification results (via e-mail or other means).
The Security Survey System must support staff profile self-reporting of key life events. The Security Survey System must have the ability to create and manage self-reporting surveys or forms; each type of self-reporting survey will have unique data fields. The system must support management of multiple self-reporting surveys or forms. Surveys must be able to utilize text boxes, radio buttons (yes/no), scales (on a scale of X to X), multiple choice questions allowing multiple answers, and branching questions. The system must allow self-reporting surveys to be saved in progress, see percent complete of a survey, spell check of survey, access previous completed self-report surveys, e-mail copy to self, print copy, access instruction / help files help files. The system must allow triggers to be created to send follow up surveys based upon answers in their self-reporting survey. The system must allow for sending notifications for trigger results (via e-mail or other means), and manage trigger notifications (group or role to route triggered event). The system must allow for assigning values to questions, assigning triggers to questions, assign notifications for trigger results, and manage notifications (via e-mail or other means) based upon trigger. The Security Survey System must have role based permissions with the ability to control permissions and accesses based upon predefined roles. These roles will determine which users can create and accounts / profiles, modify survey forms either system sent or self-reporting, which users can create and modify triggers and routing of triggered results, as well as basic user functions such as completing surveys. The Security Survey System must have the ability to log events. The system must log both system managed or automated events and manual events. This logging could include, but is not limited to, transaction logs related to importing or exporting data, creation and/or modifications of profiles, creation and/or modifications of surveys, creation and/or modifications of triggers and results of triggers, and activity related to completion of surveys. 2.2. Technical Requirements The Security Survey System must support Federal Government and DOS specific technical requirements including Section 508, Single Sign-on, encryption, and Certification and Accreditation. The Security Survey System must meet Section 508 compliance standards, ensuring the system can be used by people with disabilities. This includes providing a Voluntary Product Accessibility Template (VPAT) and providing supporting information on how the product meets Section 508 standards. The Security Survey System must comply with Title III of the E-Government Act of
There seem to be two (2) distinct IT architecture solutions being employed by industry for these types of products. A Commercial Off-The-Shelf (COTS) product model is preferred over a
If your firm can provide the aforementioned commercial services, please respond to this notice with the following information:
1. Company name, address, points of contact including phone numbers and e-mail addresses, manufacturing sites and locations;
2. Company Cage Code and DUNS Number, Business size (large or small business, and if small indicate what types of small business concern (e.g. EDWOSB, Hubzone, 8(a), woman-owned, etc);
3. Past Performance information along with brief descriptions of previous projects, points of contact and contract numbers for services you have performed that are similar in corporate or Government settings.
4. Include detailed technical information with relation to our potential need of services described. The Department also welcomes any suggestions or comments with regards to these technical specifications and industry feedback.
5. Include information on all warranty, maintenance or service life offered with the solution.
All of the items above should be addressed in your firm's response to this notice and any questions can be made to the point of contact listed on this notice. Please address each of the items above to the best of your firm's ability, given time and resources. There will be NO compensation for responses to this sources sought notice. All participation is purely voluntary and shall incur no costs to the Government. All submissions should be sent in via email to SanchezVJ@state.gov by the notice response date referenced on this sources sought notice.
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