Whether their offices have under-used space or they’re feeling
crowded, business leaders are looking for ways to optimize office space
“Research shows workspace utilization rates often are 40 percent or less due to business travel, off-site meetings, vacations, leaves, telecommuting, and other factors,” said
1. Ask questions: Survey employees on their usage patterns and preferences, and solicit their feedback for enhancements. Remember, responses are subjective, and the information provided is anecdotal. It does not have much meaning without being cross referenced with hard data.
2. Understand desk utilization: “Bed checks,” a common approach to measuring workspace occupancy, only provide a snapshot of use. The data can be inaccurate because it does not present the whole picture. Automated presence detection sensors at work stations provide more accurate data on when, how long and how often workspaces are being used over periods of time, which helps to account for natural variations such as holidays, peak vacation times, business travel, etc.
3. Measure meeting room usage: Conference and meeting spaces frequently are not used efficiently. Rooms in prime locations or with better amenities may be in high demand while other spaces sit empty. Automated presence detection sensor systems can measure how, when, and to what extent meeting spaces are being used.
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