Innovative security technology solution enables major pharmaceutical
company to isolate and exclusively share highly confidential information
using the versatile Microsoft SharePoint® platform.
“GGA’s encryption approach for SharePoint demonstrates the innovation and sophistication that have become the hallmarks of GGA’s
While global corporations have increasingly embraced SharePoint as their default collaboration platform across the enterprise, some IT and legal decision-makers have been reluctant to permit the use of SharePoint for collaborating around sensitive information. According to Golob, “GGA’s innovative solution is designed to secure these critical documents with industry-leading encryption technology while allowing the enterprise to exploit the rich set of collaboration features provided by SharePoint.”
Working together, GGA and its client were able to create a cryptographically secure document repository within SharePoint that enables only selected individuals to view and share highly sensitive documents. This approach secures the documents from viewing even by SharePoint and database administrators.
Golob noted that “GGA’s global pharmaceutical client is the first organization to take advantage of this new encryption capability, previously available only in the most expensive document management solutions on the market.” The client team can now leverage the economical SharePoint platform without sacrificing the security of certain highly confidential material.
GGA’s solution employs pre-network encryption to maximize the security of these highly sensitive documents. Encryption of each document occurs on the user’s computer before the file is transmitted over the client’s network to SharePoint. Golob noted, “The unencrypted information cannot be obtained by network eavesdropping, and SharePoint never handles or stores the non-encrypted version of the document.”
GGA’s solution provides a simple, user-friendly experience while achieving a high level of data protection by using the Microsoft Crypto API with the client’s public key infrastructure (PKI) and the PKI framework from Entrust. To submit a document to a SharePoint library configured to store sensitive documents, the user first reviews, optionally edits, and accepts a list of users who will be authorized to view the document. The client-side component then converts the document to Adobe PDF format, encrypts the PDF document, and submits it to the SharePoint document library. Unless a person has the use of the private key of one of the authorized viewers, the file that traverses the network and is stored in SharePoint is unreadable.
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